Role purpose The Executive Assistant role will provide executive and administrative support to the Managing Director ANZ, MUFG Corporate Markets.
This will include diary and email management, creating, formatting and maintaining PowerPoint presentations, data entry, event planning and team support. Key Accountabilities and main responsibilities High quality executive support and administrative assistance to the Managing Director ANZ, MUFG Corporate MarketsExtensive diary managementCo-ordinate dissemination of information to internal parties as required;Plan, coordinate and manage domestic travel, and complex international travel;Prepare PowerPoint presentations for internal and external meetings;Co-ordinate board meetings and papersProof reading of documentsPrepare payment requests including AMEX and staff reimbursements.
Manage the approval process;Effective liaison with the EA's of the Executive team;Collate monthly financial reports as required;Internal event coordination;Ad hoc duties, projects, and general administrationAccounts Payable including raising and receiving purchase orders in eFinanceMaintaining an inventory of stationery supplies for the office and listing items for ordering as required.Maintain Risk & Compliance process and procedure documentsMonthly Invoicing including raising invoices, creating backing documents, raising credits, and sending invoicesThe above list of key accountabilities is not exhaustive and may change from time-to-time based on business needs.Experience & Personal Attributes Tertiary education in Business Administration or other relevant certificatesThree to five years secretarial experience in an office/corporate environment supporting managementIntermediate to advanced skills in PowerPoint, Microsoft Word, Microsoft Excel, Microsoft Outlook, VisioPreferred experience with Coupa financial systemsStrong organisational skillsExcellent written and verbal communication skillsHigh attention to detailStrong interpersonal skills and good judgmentAbility to:Work independently (unsupervised)Prioritise tasksCommunicate effectively and confidently with all members of the teamAdapt to change in arrangementsInteract at all levels within the organisation and external contactsPromptly respond to requests with accuracy and a courteous demeanourWork proactively to learn, drive outcomes and workstreamsDemonstrate being a strong team player, working collaboratively with peers locally and offshore #J-18808-Ljbffr
