Executive Assistant

We are seeking an Executive Assistant to support 2 x Executive General Managers (EGMs) within our business. As a trusted and valued member of the leadership teams for our operational business units, you will have strong initiative, a proactive approach and forward planning skills, enabling you to be a step ahead to anticipate the needs of your Executives. With high levels of emotional intelligence and good judgement, you will have the ability to read the room and see the bigger picture when handling issues and problem solving, therefore enabling you to help your EGMs to be more effective in their roles. The core focus of this role is to provide executive support to both EGMs and their Leadership Teams by way of diary and travel management, event coordination and administration. Beyond these core duties, this role will enable an individual with an interest in and flair for communications, to play a key role in driving internal engagement and effective communications across regional teams. Your day will involve:

Prepare internal and external correspondence and communications on behalf of the EGMs
Proactive email and diary management
Event management and coordination of key team events and engagement activities ie. Town halls
Prepare PowerPoint presentations packs and monthly reports as required by EGM and Leadership team
Support new employee on boarding and set up in systems including induction management
Expense processing and reconciliation management including processing invoices and purchasing orders
Travel reservations including flights, transfers and accommodation and preparing travel packs for executives
Coordination of employee reward and recognition program and client entertainment initiatives
Collaborate with EA cohort across Boral
Ad hoc projects to drive efficiencies and improve the business.

What are we looking for?

Proven track record supporting Executives
Strong interpersonal, influencing and communication skills (both written and verbal)
Strong organisational skills and the ability to prioritise competing deadlines and demands
Superior Microsoft Word, Excel and PowerPoint skills
Attention to detail, discretion, confidentiality and resilience

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