Admin / Secretarial / Office Support Executive Assistant Sydney Permanent / Full Time 9/9/2024 Perm full-time position as the 1:1 support to CEO Be the key player in driving innovation and culture $120,000 + superannuation + benefits and perks Boutique has partnered with a leading global technology company, highly regarded in both the market and AI sectors.
Positioned at the forefront of innovation, this organisation strives for excellence and fosters a culture that reflects this commitment.
With ongoing growth and a strong emphasis on promoting a healthy work-life balance, this company presents an exceptional opportunity for a high-performing Executive Assistant looking to take the next step in their career.
In this role as the indispensable Executive Assistant to the CEO, you will act as the key liaison between business executives, company employees, senior stakeholders, clients, and government officials, ensuring seamless coordination and flawless execution of daily operations.
This company not only provides the opportunity to collaborate with industry leaders and foster a culture of innovation, integrity, and commitment but also places a strong emphasis on work-life balance.
You will thrive in an environment that values both professional excellence and personal well-being, ensuring you can excel in your role while maintaining a healthy balance between your career and personal life.
Duties and key responsibilities Oversee complex diary management, expertly prioritising competing demands to ensure efficient scheduling and use of time.
Manage and organise high volumes of emails and other communications, utilising sound judgement to filter, prioritise, and prepare correspondence, enabling informed decision-making.
Coordinate and arrange domestic and international travel, as well as conference attendance, ensuring seamless logistical execution.
Serve as the primary point of contact for queries from senior government officials, C-suite executives, internationally renowned academics, and UNSW senior management, while working closely with their executive support teams.
Ensure timely processing and reconciliation of expenses on a weekly basis.
Foster a culture of continuous improvement and professionalism, encouraging operational excellence.
Align all processes and procedures to ensure smooth and efficient business operations.
Skills and Experience Proven experience supporting a CEO, Senior Manager, or Executive, or equivalent expertise gained through a combination of education, training, and professional experience.
Demonstrated ability to effectively prioritise and manage a diverse range of stakeholders and senior clients, ensuring smooth communication and relationship management.
Exceptional organisational skills, with a track record of handling multiple tasks, setting clear priorities, and meeting tight deadlines.
This includes a proactive approach to problem-solving and strong decision-making capabilities.
Advanced proficiency in the use of software tools such as Microsoft Office, Outlook, relevant databases, and web/intranet maintenance software.
Benefits and Culture This global tech company offers a dynamic and supportive work environment that prioritises employee wellbeing, providing flexible work arrangements and a strong emphasis on maintaining a healthy work-life balance.
Its culture is centred around innovation, collaboration, and continuous professional development, fostering an atmosphere where employees are encouraged to grow and contribute meaningfully to the organisation's success If you do not meet the role criteria but are still interested in a role as an Executive Assistant, please also get in touch for more info on our other available positions!
