Executive Assistant
Client - Global IT Leader
Location - North Sydney (Working from office)
Hourly Rate to offer
Our client is one of the largest technology companies in the world. They're seeking an energetic, highly collaborative Executive Assistant to join their fast-paced and fun team. This role brings the ability to get exposure across multiple business areas within and the room to grow in role within a global cutting-edge organisation that provides flexible working arrangements as well as exciting challenges.
Skills: Advanced Microsoft skills (Outlook, Excel, PowerPoint) Be comfortable and effective working in an ever-changing, fast-paced environment 6+ years' experience in an administrative environment. A minimum of two years of experience supporting an executive who was at the VP / Director level or above. Highly effective multi-tasking skills Outstanding communication skills Strong prioritising capabilities Proactive, can-do attitude and a team player Partner extensively with stakeholders and the EA community across all business segments Ensure a positive Brand of the Exec and Business is represented Key Responsibilities: Calendar/schedule management for Senior Executives - VP/Directors Using initiative and forward-thinking when managing Executives' time Accepting/declining meeting requests effectively and in a timely manner Scheduling 1:1 meetings, team meetings, customer, and partner meetings for the Executives Setting up conferencing meetings using Webex and Telepresence Operational Support Managing reports for key scorecard and KPI metrics Internal Communications Create and own internal announcements - template creation, manage the communications calendar Travel arrangements - Booking flights, accommodation, transport, itineraries, and visas Liaising with AMEX travel department, making changes as required Expense claiming and purchase orders Processing expenses Raising purchase requisitions through internal tools General Admin Recording actions/minutes at staff meetings, team meetings etc. Creation and maintenance of org charts, email aliases Generalist administrative support Event Management Planning, organisation, and logistics for internal and external meetings Room preparation/Webex recordings Being onsite to ensure meeting flow, actions are recorded, and managing any logistical issues Working with other EAs to assist in large meetings Ensuring all participants have agenda, all meeting details, and requirements Sending regular email updates Jyoti Dua Divisional Manager
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