PA, EA & Secretarial (Administration & Office Support)Full time$80,000 – $120,000 per year + Super (on exp)Gold Migration Lawyers is an incorporated legal practice that provides specialised migration solutions to migrants. The firm operates in the Sydney and Melbourne CBDs.We seek a committed Executive Assistant with a successful track record to support our Managing Director.Duties & ResponsibilitiesThe role is broad and dynamic; however, some of the key aspects of the role are as follows:Oversee the office team, ensuring high levels of productivity, adherence to company policies, and consistent compliance with established procedures and standards, while fostering a collaborative and positive work environment.Provide comprehensive administrative support to the Managing Director.Manage emails, calendar, and coordinate meetings.Handle confidential documents with discretion and maintain record accuracy.Order and manage office supplies and goods, ensuring the office is well-stocked and operationally efficient.Assist in onboarding activities, including the preparation of employment contracts and welcoming new members and initial training.Serve as a key point of contact for internal and external stakeholders, demonstrating professionalism and strong communication abilities.Provide support with recruitment, inductions, performance reviews, and terminations.Set up IT equipment for new team members.Writing and formatting highly confidential documents on behalf of the Managing Director.Overseeing the running of the office and ensuring the office is safe, tidy, and functional.Attend meetings and take minutes.After-hours, weekend, and on-call work are required at times.Perform other duties as directed/required.Skills, Knowledge, and ExperienceTo succeed in this role, you will ideally have:Driver's licence and car required.A relevant tertiary qualification along with equally relevant experience.At least 3 years of experience in an executive support role, with exposure to financial responsibilities, office management, and HR processes.A demonstrated capacity to work in fast-paced office environments.Deadline management and an awareness of key priorities within multiple work streams.The initiative to construct and develop strategies for workplace efficiency.Exceptional organisational and time management skills.Proficiency in Office365 applications and familiarity with CRM systems; experience with financial management tools and HR platforms is highly regarded.A commitment to confidentiality and high ethical standards.Excellent attention to detail, accuracy, and a passion for getting things done.Ability to independently plan and prioritise multiple and competing demands.Approachable, personable, dynamic, with a sense of humour.Flexibility to adjust work schedule and willingness to travel with the Managing Director as required for business needs.Ability to work independently.Capable of taking immediate action and handling tasks efficiently.What's on Offer:A competitive salary is offered at $80,000 – $120,000 per year + Super (on exp).Mostly Monday – Friday, 9:00 am to 5 pm, working from the office. Before/After hours, weekend and on-call work required at times.This is an exceptional opportunity to be part of a reputable Law Firm.Friendly, professional work environment.Beautiful modern office looking over the CBD.End-of-Trip facilities.Conveniently positioned and accessible via public transport.We are an equal-opportunity employer; our team is diverse, and we expect it to become more diverse!Place of Work: Working from the office.Location: Level 17, 44 Market St, SydneyPay: $80,000 – $120,000 per year + Super (on exp)To apply:If you're excited about this opportunity and think you may be the right fit for our team, please apply online by clicking the 'Apply' button below and attaching your resume and cover letter.
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