Executive Assistant Westpac Banking Corporation Sydney, Australia
Executive Assistant Westpac Banking Corporation Sydney, Australia Posted 1 day ago Permanent Competitive Executive Assistant
Job Description Permanent RoleSydney based - hybrid workingIncredible opportunity to join the BT Service and Operations team How will I help?
The Executive Assistant will be responsible for providing support to the Head of Service and Operations at BT Financial Group, by delivering the efficient and effective coordination of all office functions, diary and email management, forward planning, all administrative processes with a strong knowledge of Westpac systems (preferred); as well as general support to the leadership team coordinating activities, payment of invoices, and expense reconciliation. You will also be responsible for, but not limited to:
Diary management for Head of Service and Operations, including coordination of internal and external meetings and ensuring they are fully prepared for all meetings with papers, appropriate travel and break times and proactively manage the follow-up of outstanding business issuesInbox management including filing, monitoring and prioritisation of emails based on urgency and importanceWorking closely with the Senior Operations role and the EAs across the wider BTFG and Westpac network where requiredPlay an informal leadership and coordination role with other support roles within the Service and Operations business unitBooking travel arrangements including flights, accommodation, and transportation for business trips both domestic and internationalManaging expenses and processing accounts, payments, and reimbursements in a timely and compliant manner, in WEAPS, e-buy, COUPA and PromasterGeneral support to the business unit leads including approval of IT requests, PeopleHQ requests and User Access RequirementsUpdate and maintain the team distribution listsEvent management supportDealing with requests from key internal and external stakeholders What's in it for me?
Inspiring locations. Flexible workspaces. And unexpected opportunities. Plus, the backing and great benefits from one of the most refreshing employers in Australia. For example, you'll be able to have access to some of the best banking, wealth and insurance benefits in the market, be paid well, as well as an entire suite of online learning and career planning tools so you can grow.
Whatever shape your family takes, we offer generous paid and unpaid parental leave for your nominated primary and support carers. This includes leave to organise adoptions, surrogacy, and foster care arrangements. And we continue to pay your super contributions while you take all the time you need to get your new family settled.
What do I need?
The ideal candidate will have previous experience working as an Executive Assistant, and can self-manage, and achieve objectives within an ambiguous, changing environment. You will be able to effectively communicate with and influence internal stakeholders and have strong organisational and time management skills. You will be proactive, accountable, and have the ability to execute responsibilities with professionalism. In addition to this you will have:
Advanced diary and email management skillsStrong PC literacy (MS Office: Word, PowerPoint, Excel, and TEAMS)A high attention to detail with excellent planning and organisation skillsExperience coordinating travel arrangements and accommodationExcellent verbal and written communicationPrevious experience working in the financial services industry and a project environment is advantageous. What's it like to work there?
For the past 200 years, we've been backing people, businesses, communities, and ideas. As Australia's first bank, we've adapted and evolved, inspired by our customers and a genuine desire to create better futures.
Together, we're creating better futures for all our people, customers, communities, and shareholders. This has been our enduring Purpose.
We make change happen in the community. It's our shared vision of a safer, greener and more inclusive world that sees us back new ideas, innovations and individuals who are creating better futures.
Together, we're creating better futures for all our people, customers, communities, and shareholders. This has been our enduring Purpose.
We inspire our people and together we are creating better futures. It's our passion for embracing diversity and creating opportunities that enables them to dream big and fulfil their potential.We empower our customers. It's our strength, agility and heart that gives them the confidence to navigate change and forge new paths. Empowered, our customers are creating better futures.We make change happen in the community. It's our shared vision of a safer, greener and more inclusive world that sees us back new ideas, innovations and individuals who are creating better futures.We deliver for our shareholders by creating better futures together. It's our ability to generate value for this generation and the next, which makes our shareholders proud to invest in us. How do I Apply?
Start here. Select the APPLY or APPLY NOW button.
At Westpac, we're all about creating a supportive culture and ensuring our workplaces, branches, products, and services are accessible and inclusive for everyone-our customers, employees, and the wider community. If you're interested in discussing workplace flexibility, please feel free to mention it in your application. We invite candidates of all ages, genders, sexual orientation, cultural backgrounds, people with disability, neurodiverse individuals, and Indigenous Australians to apply. If you have questions about the recruitment process, please email ******
Do you need reasonable adjustments during the recruitment process?
We can provide reasonable adjustments for individuals with disability and/or neurodiversity. If you require an adjustment to be made during the recruitment process at any stage, please call 1800 655 592 Option 2.3 or email ******
Job ID 300001011068080
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