We've made it our business to understand how people want to work today, tomorrow and beyond and as you'd expect, we practise what we preach in our own workplace as well. For more than two decades, Investa has led the way in making positive change in Australia's workplaces. As a real estate investment manager, developer and industry innovator, Investa acquires, develops and manages real estate assets on behalf of our partners. We harness the full potential of our expertise and agility to create exceptional experiences across varied asset classes. Investa designs buildings and communities for the way people work and live today – and the way we want to work and live in the future. It's an exciting time to join Investa. We have an ambitious business strategy that requires a motivated, collaborative and high energy team to work towards achieving our goals, and we welcome you to be part of that team and exciting journey.
We have a rare opportunity for a high energyExecutive Assistant to the Chief Investment Officer and Chief Financial Officer by being the primary point of contact for internal and external stakeholders, managing administrative tasks and managing complex diaries.
This role will see you partnering with other members of the executive team and employees across the business, you will have a positive mindset, personable and have a history of building and maintaining strong relationships with internal and external stakeholders.
Your talent to pre-empt, the ability to manage and balance competing priorities, and action items and projects, coupled with a attention to detail and strong organisational skills will be highly valued. You'll have a good judgment of a variety of situations and an ability to influence others without relying on hierarchy or position.
We're a company that has a one team mindset and values a strong culture, mutual respect, diversity, doing the right thing, believing in each other, collaborating, innovating and the contribution of everyone.
We're based in the heart of Sydney CBD and offer a working environment that is engaging and positions you to do your best work every day.
Responsibilities include: Stakeholder management and communicationDiary management, scheduling meetings, appointments, speaking engagementsComplex travel booking and itinerariesExpenses, raising purchase orders, set up new vendorsGenerating and preparing correspondence and reports for the Executive Team and BoardAssist with arranging In-house and external client functionsProject manage assigned tasksCommunication support i.e PowerPoint presentationsManage the CIO and CFO Team Assistant and provide support and guidanceConduct regular check-ins and P&C performance evaluations and coaching as neededAd-hoc responsibilities.Qualifications: HSC or equivalentExperience: Experience in an administrative role, supporting C-Suite senior executivesExperience within the real estate/property industry preferred, but not essentialSkills: Typing skills, 70WPM minimumAbility to build and maintain strong relationships with a variety of stakeholdersHigh level of confidentiality and discretionDemonstrated ability to 'read the room'Proactive approach with an ability to see the bigger picture and identify opportunities and a genuine willingness to step outside individual remit to provide broader support to other teams where requiredHigh level of attention to detailDemonstrated ability to anticipate the needs of the teamDynamic individual with an ability to manage competing priorities, keep track of open items and influence other to achieve required outcomesResults driven, proactiveStrong verbal and written communication skillsExcellent time management skills. Why join Investa? We're an organisation known for its culture – it's unique, friendly and transparent. We work hard to maintain our culture and have received some pretty cool accolades along the way:
Australian Workplace Equality Index (AWEI) LGBTQ Inclusion 2023-2026 Bronze (Small Employer)Certified Family Friendly Workplace since 2020Workplace Gender Equality Agency (WGEA) Employer of Choice for Gender Equality (since 2019)AFR Boss Best Places to Work (Property, Construction, Transport sector) – First Place (2021)Australian HR Awards – Excellence Award: Best Workplace Flexibility ProgramIt's not all about the awards though! We offer our people opportunity to grow and shape their career, with support including Leadership programs, education assistance, study assistance, professional membership fee support and generous parental leave and return to work benefits.
We know that the lines between work and home life have blurred over the past few years and we do our best to support our people with having the flexibility they need to be able to do the things that are important to them. Whether it's a morning surf before work, leaving a little earlier to take the kids to sport our flexible working policy provides over 21 different formal flexible working options. The truth is though that the options are unlimited – talk to us about what works for you, and we'll do our best to make it work for us too.
Back to the environment we create though, we are so proud that Investa is a safe, diverse and inclusive workplace where you can truly be yourself. We particularly welcome applications from individuals in Aboriginal and Torres Strait Islander communities, as well as those identifying as LGBTQ or neurodivergent. Even if you don't meet all criteria, we encourage you to apply and let us know more about you – if this isn't the right opportunity for you, there may be another opportunity coming up.
We understand that traditional hiring processes can come with challenges for some people. If you have a disability, identify as gender diverse or are neurodivergent, please reach out to our Talent Acquisition Manager, Ella Mannix at ****** and Ella will tailor our processes to accommodate your specific needs.If you require no additional assistance to accommodate your requirements and wish to be considered for this position, kindly submit your application online.
We are inundated with a high volume of application responses, therefore, we request that applications not be submitted directly to an email address.
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