Executive AssistantDepartment: Corporate
Employment Type: Full Time
Location: Kraków, Poland
Reporting To: Aleksander Fronczek
Compensation: zl8,000 - zl10,000 / month
DescriptionAbout Commerce Media Tech:
Commerce Media Tech is a Kraków based ad-tech company, responsible for creating innovative software for effective online advertising. Together with brilliant software engineers, UX designers, project managers, marketing teams, and many other talented specialists, we provide modern advertising solutions for brands, agencies and digital marketers.
About the role:
The role of the Executive Assistant is to provide high-level administrative and organisational support to the CEO of Commerce Media Tech. To be a trusted partner who enables the CEO to focus on their strategic priorities while ensuring that daily operations run smoothly and efficiently.
Key ResponsibilitiesDiary Management – scheduling meetings, appointments, and travel arrangementsCommunication – emails and other correspondence on behalf of the CEO. Draft and respond to messages, whilst being professional and discrete. Work closely with the CEO to develop, communicate, execute, and sustain strategic initiatives Document Management – organising and maintain documents, reports and files. This may include preparing presentations, reports, and other materialsTravel Arrangements – booking flights, accommodation, and transport for business trips. Ensuring that travel plans align with schedules and preferencesMeeting Coordination – arranging and preparing for meetings, including setting agendas, reserving meeting rooms, taking minutes, and ensuring that necessary materials and technology are availableInformation Management – researching and gathering information on various topics to support the decision makingGatekeeping – deciding which matters need the CEO's attention and which can be handled independently Expense Management – managing and reconciling expenses, tracking receipts Project Support – assisting with special projects and ensuring deadlines are metConfidentiality – maintaining a high level of discretion and confidentiality at all times Time Management – managing the CEO's time effectively, setting priorities, and keeping them on scheduleLiaison – acting as a liaison between the CEO and other employees, departments, and external stakeholdersDecision support – provide strategic advice and support to the CEO in decision making processes Strategic Initiatives – Lead or support on special projects or initiatives RequirementsExperience of working as an EA at a Global level and managing different time zonesStrong administration skills including proficiency in M365Proactive and ability to think one step aheadEffective written and verbal communicationAbility to manage complex schedules, prioritise tasks and keep everything organisedAttention to detailAdept at managing your time as we well as the CEO's, to ensure tasks are completed on schedule Strong problem solving skills Ability to adapt to a fast-paced and ever changing work environment is important, as the needs of the CEO can evolve quicklyDemonstrate leadership and taking the initiative in managing tasks, projects, and problem solving BenefitsTotal compensation package comprised of base salary and variable pay (cash bonus and share options)Flexible working hoursTraining budget and pool of training daysOn-line training platform for everyonePrivate healthcareLife insuranceSport cardGame roomBirthday day offNAIS (benefit cafeteria with monthly bonuses)Additional 3 days off
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