Executive AssistantDepartment: CorporateEmployment Type: Full TimeLocation: Kraków, Poland Reporting To: Aleksander FronczekCompensation: zl8,000 - zl10,000 / monthDescriptionAbout Commerce Media Tech:
Commerce Media Tech is a Kraków based ad-tech company, responsible for creating innovative software for effective online advertising. Together with brilliant software engineers, UX designers, project managers, marketing teams, and many other talented specialists, we provide modern advertising solutions for brands, agencies and digital marketers.About the role:The role of the Executive Assistant is to provide high-level administrative and organisational support to the CEO of Commerce Media Tech. To be a trusted partner who enables the CEO to focus on their strategic priorities while ensuring that daily operations run smoothly and efficiently. Key Responsibilities
Diary Management – scheduling meetings, appointments, and travel arrangements
Communication – emails and other correspondence on behalf of the CEO. Draft and respond to messages, whilst being professional and discrete. Work closely with the CEO to develop, communicate, execute, and sustain strategic initiatives
Document Management – organising and maintain documents, reports and files. This may include preparing presentations, reports, and other materials
Travel Arrangements – booking flights, accommodation, and transport for business trips. Ensuring that travel plans align with schedules and preferences
Meeting Coordination – arranging and preparing for meetings, including setting agendas, reserving meeting rooms, taking minutes, and ensuring that necessary materials and technology are available
Information Management – researching and gathering information on various topics to support the decision making
Gatekeeping – deciding which matters need the CEO's attention and which can be handled independently
Expense Management – managing and reconciling expenses, tracking receipts
Project Support – assisting with special projects and ensuring deadlines are met
Confidentiality – maintaining a high level of discretion and confidentiality at all times
Time Management – managing the CEO's time effectively, setting priorities, and keeping them on schedule
Liaison – acting as a liaison between the CEO and other employees, departments, and external stakeholders
Decision support – provide strategic advice and support to the CEO in decision making processes
Strategic Initiatives – Lead or support on special projects or initiatives
Requirements
Experience of working as an EA at a Global level and managing different time zones
Strong administration skills including proficiency in M365
Proactive and ability to think one step ahead
Effective written and verbal communication
Ability to manage complex schedules, prioritise tasks and keep everything organised
Attention to detail
Adept at managing your time as we well as the CEO's, to ensure tasks are completed on schedule
Strong problem solving skills
Ability to adapt to a fast-paced and ever changing work environment is important, as the needs of the CEO can evolve quickly
Demonstrate leadership and taking the initiative in managing tasks, projects, and problem solving
Benefits
Total compensation package comprised of base salary and variable pay (cash bonus and share options)
Flexible working hours
Training budget and pool of training days
On-line training platform for everyone
Private healthcare
Life insurance
Sport card
Game room
Birthday day off
NAIS (benefit cafeteria with monthly bonuses)
Additional 3 days off
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