Executive Assistant

Initial short term contract

$51 per hour + super

Dutton Park location

Administration or EA experience required

ASAP start date

Job Description:
The Executive Assistant will provide critical support to the Responsible Innovation Future Science Platform & Advanced Engineering Biology Director, focusing on efficiency and organisation across various administrative tasks.

Duties and Responsibilities: Diary Management: Coordinate multiple diaries, accounting for international time zones. Inbox Management: Oversee Outlook Inboxes to ensure prompt response and organisation. Travel Coordination: Arrange both domestic and international travel plans. Teams Site Management: Handle the organisation and maintenance of Teams sites. Event Coordination: Support the planning and execution of several key events, including the Advanced Engineering Biology annual workshop and Responsible Innovation FSP showcases and conferences. Financial Administration: Conduct credit card reconciliation and process invoices. Project Support: Assist with procurement, contracts, and scheduling interviews as needed. Specific Event Responsibilities: For the Annual Workshop and Impact Planning Day, tasks include finalising venue details, AV, accommodation, managing attendance forms, and providing on-the-ground support. Event Management Support Venues sourced, deposit paid, will just need to keep an eye out for final payment invoice. AV is yet to be finalised; Rob & Joel have the quote. Accommodation is yet to be finalised; Rob & Joel have the quotes. Form created in Teams (for attendance, dietaries etc.) Guest list to be maintained and finalised, tracking of travel payments of delegates that are eligible. Please apply if interested


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