Executive AssistantDate: Oct 21, 2024Location: Perth, Western Australia, AUCompany: HatchRequisition ID: 93647Job Category: Administration/SupportLocation: Perth, Western Australia, AustraliaJoin a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally.Based in Perth CBD, this position will suit an experienced Executive Assistant who is a self-starter, enjoys accountability and can work both autonomously and within a team environment. The role has a primary focus on providing executive support to the Office Manager and leadership team, with additional responsibility for managing all aspects of day-to-day office administration.The Perth office is filled with a diverse range of friendly and inclusive professionals who work collaboratively to achieve positive outcomes for our clients and the organization.To be successful in this role, the ideal candidate will offer:Previous experience with process improvement within a growing businessExceptional organisational skills in managing complex schedules, diary management, coordination and booking travelAdvanced knowledge of Microsoft Office PackagePrevious experience working in an engineering or construction firm will be advantageous.Unrestricted working rights in Australia (permanent residency or citizenship).Key responsibilities include:Providing effective, efficient and professional administrative support to the Office Manager and Leadership Team, as requiredBooking travel for staff as requiredEffectively manage day to day office functions including dealing with supplies; maintenance; building management; safety; utilitiesActively assist in creating a positive organisational culture through being proactive, professional and approachableAct as a central-point of contact for Management and Staff and develop strong relationships with all levels within the organisationAssist with coordination of Senior Executive and Board Member visits to Perth from our Headquarters in CanadaReconcile expense claims, credit card statements, purchase orders and accounts payable for the Office ManagerPlan and coordinate Client and Staff functions in a highly organised fashion, within assigned timeframes and budgetsCompiling monthly reports through the engagement with others and preparing these for Board quality submissionsUnsolicited resumes from recruitment agencies will not be accepted for this position.Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed.We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.
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