About the RoleBoutique Consulting is seeking a highly skilled and experienced Administrative Professional to join our team as a Personal Assistant. This is a unique opportunity to work with a renowned international energy organisation and support a rapidly expanding international team.
This is a critical role that requires international relocation and a minimum two-year commitment. The successful candidate will be responsible for providing efficient and precise administrative support to both people and processes, ensuring the smooth operation of business functions and enabling teams to deliver strategic milestones for stakeholders around the world.
Key ResponsibilitiesConfidentiality and Discretion: Handle sensitive information with discretion, maintaining confidentiality across all forms of communication and documentation.Scheduling and Coordination: Manage complex scheduling for meetings, appointments, and events, ensuring optimal use of time and resources. This involves coordinating across different time zones and scheduling preferences.Travel Planning and Management: Plan and organise detailed itineraries for business travel, including flights, accommodations, and ground transportation. Responsible for managing visa applications and compiling travel-related expense reports for timely submission and reimbursement.Communication and Correspondence: Draft, edit, and review confidential correspondence, ensuring clarity, accuracy, and professionalism in all communications. This includes emails, letters, memos, and reports.Research and Data Analysis: Compile statistical information and conduct research to assist in the creation of reports and presentations. This involves analysing data, summarising findings, and utilising software like Microsoft PowerPoint to create visually appealing and informative presentations.Office Operations and Management: Oversee the daily operations of the office, including managing supplies, coordinating maintenance and IT support, and ensuring a safe and productive work environment. Act as the point of contact for internal and external stakeholders.Meetings and Events: Organise and coordinate meetings and events, including logistics, attendee management, and material preparation. Ensure that all aspects run smoothly and efficiently.Project Support: Support various projects by assisting with planning, tracking, and execution. This may involve coordinating with different teams, managing timelines, and ensuring that project goals are met.Team Support: Provide direct support to team members as needed, which could include document preparation, data entry, and managing specific requests or tasks to aid in their daily work.RequirementsThe ideal candidate will have a minimum of 5 years of solid and continuous experience as a professional Administrative Assistant or Personal Assistant and be backed by relevant qualifications.
You will need to combine your excellent written and oral communication skills with attention to detail, adaptability, and a proactive approach. You will be relied upon to deliver consistently exceptional high-level support and demonstrate a deep understanding of how to efficiently prioritise and manage multiple, sometimes conflicting responsibilities with composure and professionalism.
Beyond your technical skills, you will need to be reliable, resilient under pressure, and expert in managing stakeholder relationships at all organisational levels.
