PA, EA & Secretarial (Administration & Office Support)
Full time
Are you looking for a role that not only offers support at an executive level but provides you with a seat at the table for a well-established mining company?
Overview We are looking for an experienced, hands-on, and highly organized Executive Assistant to join our Global Major Projects team. This role reports directly to the Head of Projects and will provide high-level administrative support to both the Head of Projects and the wider Projects Senior Leadership Team.
Key Responsibilities Administrative Support : Provide high-level administrative and secretarial support to the Head of Projects and team, managing day-to-day activities. Leadership Participation : Act as a leader within the senior leadership team, embodying values of care, courage, and curiosity. Travel Coordination : Arrange and coordinate extensive business travel commitments, including international travel and itinerary management. Diary and Email Management : Actively manage and prioritize diary and email activities, including call screening and visitor assistance. Meeting and Event Coordination : Organize business and team meetings, events, room bookings, and Outlook invites. Document Production : Produce presentations, reports, and meeting agendas, and take notes when required. Task Management : Monitor, track, and action tasks, escalating and delegating as appropriate. Project Workflow : Lead and assist in project-based workflows and serve as the go-to person for the extended team. Service Request Management : Manage end-to-end service requests for stakeholders (e.g., RTTMS tickets). Required Skills and Attributes Detail-Oriented and Resilient : Known for integrity and attention to detail. Proactive and Resourceful : An independent thinker who is always one step ahead of the team's needs. Interpersonal and Communication Skills : Excellent skills in building rapport and maintaining strong working relationships while ensuring confidentiality. Confident Decision Maker : Ability to think under pressure and display good judgment. Business Improvement : Actively seeks and shares business improvement opportunities. Team Player : A supportive and challenging team member, regardless of level or role. Computer Literacy : High level of proficiency in Microsoft Office suite and internal systems. If you are a dynamic individual with a strong administrative background and a proactive approach, we encourage you to apply for this exciting opportunity to support and lead within our Global Major Projects team.
This is a 12 month contract that may lead to further options once this particular contract has ended.
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What can I earn as an Executive Assistant
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