Executive Assistant

Initial short term contract
$51 per hour + super
Dutton Park location
Administration or EA experience required
ASAP start date
Job Description:
The Executive Assistant will provide critical support to the Responsible Innovation Future Science Platform & Advanced Engineering Biology Director, focusing on efficiency and organisation across various administrative tasks.
Duties and Responsibilities: Diary Management: Coordinate multiple diaries, accounting for international time zones.Inbox Management: Oversee Outlook Inboxes to ensure prompt response and organisation.Travel Coordination: Arrange both domestic and international travel plans.Teams Site Management: Handle the organisation and maintenance of Teams sites.Event Coordination: Support the planning and execution of several key events, including the Advanced Engineering Biology annual workshop and Responsible Innovation FSP showcases and conferences.Financial Administration: Conduct credit card reconciliation and process invoices.Project Support: Assist with procurement, contracts, and scheduling interviews as needed.Specific Event Responsibilities: For the Annual Workshop and Impact Planning Day, tasks include finalising venue details, AV, accommodation, managing attendance forms, and providing on-the-ground support. Event Management Support Venues sourced, deposit paid, will just need to keep an eye out for final payment invoice.AV is yet to be finalised; Rob & Joel have the quote.Accommodation is yet to be finalised; Rob & Joel have the quotes.Form created in Teams (for attendance, dietaries etc.)Guest list to be maintained and finalised, tracking of travel payments of delegates that are eligible.Please apply if interested :)

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