We have a great opportunity for an experienced Executive Assistant to play a key role in supporting and providing proactive day-to-day management of the Chief Operating Officer and an Executive General Manager in our Rail & Transit Systems business.
This pivotal role involves providing innovative and resourceful administrative support to ensure the efficient and smooth operations of the Executive Leadership Team (ELT).
You will also have an opportunity to participate in cross-functional working groups that drive efficiency, cost saving, workplace culture, diversity and inclusion, and sustainability initiatives.
Role: Oversee the daily administrative operations of the COO and EGM, including extensive calendar management, regularly changing priorities, and last-minute updates. Coordinate office activities and operations to secure efficiency and compliance with company policies. Collaboratively work with, and at times provide guidance to, EAs and administrative staff in RTS. Organise domestic travel ensuring arrangements flow smoothly – flights, transfers, accommodation. Work with our travel providers, Corporate Travel Management (CTM), for all RTS international travel, some of which is complex, requiring some after-hour changes. Develop strong working relationships with EAs from suppliers, customers, and within Downer. Plan and coordinate events within budgets, meetings, and conferences as required. Skills & Qualifications: Diploma or Bachelor level qualifications in Business Administration or 7+ years' experience working for C-suite professionals in a fast-paced environment. Proficiency in MS Office (Excel, Outlook, PowerPoint, and Teams in particular). Extensive international travel experience highly regarded. Familiarity with expense reconciliation and policy management. Experience with Concur Expense system advantageous. What We Offer: Career progression and development opportunities. A workplace focused on Zero Harm; safety is at the core of everything we do. Flexible working arrangements to encourage work/life balance. Competitive remuneration. If this sounds like your next exciting role with an ASX listed organisation, then we would love to hear from you! APPLY NOW.
Downer does not accept any unsolicited resume referrals from Recruitment Agencies.
Notwithstanding the location of this position, all qualified Australian citizens and permanent residents from all locations are encouraged to apply.
Downer Group is an employer that acknowledges and embraces the importance of our people's diverse experiences, talents, and cultures. As an inclusive employer, we welcome applications from everyone.
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