Executive Assistant

Time left to apply: End Date: November 14, 2024 (10 days left to apply)
Job requisition ID: R-0019227
Join the change. Together, we'll make history. As we keep the lights on for over four million customers and move towards a more sustainable way of life, it's an exciting time to be at AGL. We're re-imagining how homes and businesses live and work across the country and we want you to be a part of it. This moment will define our time, and your career as you work alongside Australia's best and brightest minds. You'll grow and learn in a collaborative, safe and supportive environment and play your part in changing the course of tomorrow. Everyone at AGL is an important part of building a better energy future and we want you to join in.
About the role AGL is seeking an experienced Executive Assistant to support our Chief Financial Officer and Head of Strategy with professional administrative services and organisational support. This role will facilitate the effective planning and execution of AGL's business strategy and team activities, as well as a range of secretarial and administrative support functions.
What you'll be doing Provide outstanding professional executive support to the CFO and Head of Strategy.Management of diaries, making optimum use of time and ensuring all support paperwork is provided prior to meetings and organisational deadlines are met.Oversee and coordinate functions and events within the Finance team including the annual finance conference.Play an active role with engagement activities across the Finance team (including but not limited to, assisting with all finance learning and development opportunities, social events and onboarding for new starters in the Finance Leadership Team).Being an effective liaison point between the CFO or Head of Strategy and the CEO's office, Executive Team, Executive Assistants and other business leaders.Coordinate requests for information from internal and external stakeholders and provide a professional first point of contact for all enquiries.Dealing promptly and comprehensively with all inquiries and correspondence, prioritising and referring them where necessary and personally dealing with them where this is possible.Providing comprehensive executive and administrative support including diary and email management for the CFO and Head of Strategy.Coordinating effective meetings by scheduling meetings, collating and distributing meeting agendas, providing confidential minute taking and distribution of follow up actions for the CFO Leadership Team.Managing complex and changing diaries, including scheduling, negotiating appointments and organising associated and supporting documentation.Making travel arrangements for the CFO & Head of Strategy including bookings and detailed travel itineraries.Maintaining systems for recording and storing information for the CFO Leadership Team.Preparing correspondence and briefing packs, reports and papers as and when required.General administrative duties including business expenses, reviewing staff reimbursements and allowances for the CFO Leadership Team, reviewing and coordinating payments – ensuring that these are within policy.Assist with official company events, as required.Providing advice and assistance to leaders and employees on the application of AGL's policy and processes.Building a cohesive team within the Executive Team assistants to promote a "one team" approach, organising career development workshops and mentoring junior assistants.What you'll bring to the table Extensive experience supporting senior-executive level leadership (Board exposure highly desired).Diplomatic, tactful and empathic approach with a high tolerance of ambiguity.Exceptional attention to detail and outstanding time management and organisational skills.Possess business acumen and awareness – handles queries (including timeframes) by considering AGL's wider business priorities.A self-leader with the confidence and ability to make timely decisions.Committed to confidential management of information.Demonstrated ability to work under pressure, prioritise and work to tight deadlines.Friendly and approachable – develops good rapport and treats others with respect.Excellent influencing skills across a range of stakeholders.We'd love to see your application by 11:59pm, Wednesday 13 November 2024. At AGL, we offer a wide range of benefits including: Flexible working options including hybrid work.Discounts on energy, telcos and solar plans.Participate in Energise - our reward & recognition program.Play an active role in our diversity & inclusion initiatives.Novated leasing and Electric Vehicle subscriptions.Access to study assistance, AGL's share purchase plan and insurance deals.* Benefits may change over time and vary based on location. Inclusion at AGL At AGL, we value diversity and welcome applicants from various backgrounds, including Aboriginal and/or Torres Strait Islander peoples, individuals with disabilities, culturally diverse individuals, and members of the LGBTQ+ community. AGL is dedicated to maintaining a diverse workforce and encourages applicants to share their lived experiences. We offer reasonable adjustments throughout the recruitment process and respect the privacy of those who choose not to disclose. To learn more visit: www.agl.com.au/careers.
AGL is a Circle Back Initiative employer - we commit to respond to every applicant. Our pre-employment screening process includes a Nationally Coordinated Criminal History Check and a medical assessment if necessary. The information provided as part of your application to AGL will be managed in accordance with the AGL Privacy Policy. AGL does not accept agency submissions unless approval has been granted by a member of the Talent Acquisition team. Candidates submitted by an agency without approval will not be considered by AGL. Location: Docklands VIC 3008
Job Family Group: Administration - Support - Service
About UsWe are Australia's largest energy generator & leading energy retailer. AGL is an ASX-listed leading integrated essential service provider, with a proud 186-year history of innovation and a passionate belief in progress – human and technological.
From lighting the first gas streetlamp in Sydney in 1841 to helping shape a sustainable energy future for Australia, we have a track record of leading change.
We deliver 4.3 million gas, electricity, and telecommunications services to our residential, small and large business, and wholesale customers across Australia.
We operate Australia's largest electricity generation portfolio, with an operated generation capacity of under 9,000 MW, which accounts for approximately 20% of the total generation capacity within Australia's National Electricity Market.
AGL has the largest renewables and storage portfolio of any ASX-listed company, having invested $4.8 billion over the past two decades in renewable and firming generation.
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