The Department of Health plays a critical role in the Victorian health system and is responsible for shaping it to meet the health needs of all Victorians. We're focused on supporting Victorians to be as healthy as they can; whether through alerting them to seasonal risks like thunderstorm asthma, notifying them of contact with communicable diseases, safeguarding their drinking water, developing the best health, wellbeing and care facilities in the world, being at the forefront of mental health and wellbeing treatment or accelerating medical research. It's all part of the way we partner with the community to help every individual lead a healthy life.About the role:The Executive Assistant is responsible for providing high-level administrative support functions to the Clinical Chiefs, Directors and teams, to deliver government priorities and contribute to building a positive culture.The role reports to the Principal Advisor in the CPLU and will work closely with team members within the office of the Executive Director and across the CPLU, to ensure the implementation and delivery of Safer Care Victoria's functions and vision.Working in a fast-paced environment, the Executive Assistant will support the delivery of branch functions, projects, and improvement initiatives. The position regularly liaises with a wide range of internal and external stakeholders and operates independently with a high level of professionalism, initiative, and collaboration. To be successful in this role, you will be a high performing team member with strong analytical, written problem solving, project management and communication skills.How you'll make a difference:Suitable applicants will be able to demonstrate:Knowledge and SkillsPlanning and Organising: Identifies processes, tasks and resources required to achieve a goal; identifies more and less critical activities and operates accordingly, reviewing and adjusting as required; develops and implements systems and procedures to guide work and track progress; recognises barriers and finds effective ways to deal with them.Written Communication: Prepares briefs, letters, emails and reports using clear, concise and grammatically correct language; edits written communications to ensure they contain the information necessary to achieve their purpose and meet audience needs; ensures appropriate style and formats are used.Influence and Negotiation: Adapts the content style, message or tone of a presentation to suit the audience and plans how to tackle objections; sells own ideas by linking them to others' values needs and goals; negotiates and implements a well-planned course of action to achieve a specific impact.Organisational Awareness: Uses formal and informal influencing relationships and decision-making processes; appreciates the responsibilities, legal obligations and limits that apply to an organisation; actively seeks to understand the priorities and interests of various groups and key individuals.Self-Management: Plans and prioritises work to ensure outcomes are achieved, resists the temptation to react immediately without taking time to think things through, uses strengths to contribute constructively and consciously manages the impact of own weaknesses, anticipates own reactions to situations and prepares accordingly.Personal QualitiesDrive and Commitment: Enthusiastic and committed; demonstrates capacity for sustained effort and hard work, sets high standards of performance for self and others; enjoys a vigorous and dynamic work environment.Integrity: Committed to the public interest; operates in a manner that is consistent with the organisations code of conduct; inspires trust by treating all individuals fairly.Resilience: Perseveres to achieve goals, even in the face of obstacles; copes effectively with setbacks and disappointments; remains calm and in control under pressure; accepts constructive criticism in an objective manner, without becoming defensive.Teamwork: Cooperates and works well with others in the pursuit of team goals; collaborates and shares information; shows consideration, concern and respect for others' feelings and ideas; accommodates and works well with the different working styles of others; encourages resolution of conflict within group.Qualifications / Specialist ExpertiseExperience and expertise in the use of Microsoft office, record keeping legislation and departmental processes for finance, procurement and recruitment. Highly developed keyboarding skills, in terms of speed and accuracy, and the ability to use a range of software applications both on personal computers and network systems. An understanding of the health sector or relevant government agency would be well regarded.What we offer:The opportunity to perform meaningful work, making direct contributions toward enabling Victorians to be the healthiest people in the world.A wide range of growth and development opportunities within the department and wider Victorian Public Service & Sector.A strong commitment to work-life balance, including a diverse array of flexible working arrangements.How to apply:Applications should include a resume and a cover letter. Click the 'Apply' button to view further information about the role including key contact details and the advertisement closing date.
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