PA, EA & Secretarial (Administration & Office Support) Full time Employer of Choice > Supportive & collaborative EGM Detail focused EA > Anticipate & forecast what's coming > High impact roleBe part of an Energy leader > Sustainable futureCareers with Purpose > Collaborative > Inclusive > Flexible & Fun Work EnvironmentWhen you choose AusNet, you'll join genuine people working together, making Real Progress. At AusNet, we're the link between renewable energy sources and local communities, playing a key role in the clean energy transition and providing essential energy to every Victorian family.
Help us lead the way, while enriching your career with real people who encourage you to bring your best and make real impact – for your career, our communities, and Australia's cleaner energy future.
Purposeful work with genuinely good people. That's refreshing. A great opportunity has become available for an accomplished and enthusiastic Executive Assistant to take the driver's seat in delivering high level strategic executive support and business administration to the office of the Executive General Manager, Group Operations and to the broader leadership team as required, delivering high quality systems, processes and outputs across a range of business unit activities and events.
With a Hybrid split (Office/WFH), this role is based in Southbank, Victoria and is part of the Group Operations team.
This role will deliver real outcomes, including but not limited to: Coordinate executive communications, including drafting emails, letters and other correspondence as necessary for a range of stakeholders.Collate, prepare, review and/or format internal documents, including papers, reports, dashboards, and presentations.Provide timely and accurate procurement and purchasing support including but not limited to, the processing of purchasing orders, invoices, expenses and responding to accounts payable/receivable queries.Manage travel, accommodation and expenses for EGM and leadership team.Keep the EGM advised of time-sensitive and priority issues, ensuring appropriate follow-up and providing relevant information to ensure effective decision making.Plan and organise events such as corporate and team events, meetings, conferences, training events, speaking engagements.Understand and anticipate the needs of the EGM in order to effectively support and manage conflicting demands/schedule of EGM.Propose options and make suggestions for more efficient ways to run the support to the EGM and apply judgement to select appropriate/effective solutions based on expertise.Work closely with other Executive Assistants (and Team Coordinators/Assistants as relevant) to align policies and protocols and share information. This includes providing back-up support and assistance when required across other portfolios within the business.You don't need to check every box; however, we are looking for a good combination of: Demonstrated experience in a similar executive assistant role, supporting Executives.Advanced Microsoft Office skills and ability to quickly familiarise with and uptake use of firm-specific programs and software (experience using MS Teams, SuccessFactors, SAP, Concur will be particularly advantageous).Strength in utilising technology to schedule, run and manage meetings/events, and keep records of digital meetings and presentations (particularly MS Outlook & MS Teams).Strong organisational, project management and problem-solving skills with impeccable multi-tasking abilities.Exceptional interpersonal skills with strong customer focus, networking and influencing ability.A continuous improvement mindset and business acumen to effectively support the Executive function.A warm, friendly nature with well-rounded and professional communication and interpersonal skills, including the ability to develop relationships at all organisational levels and work well in a team environment and the broader EA cohort.Excellent time management skills with strong attention to detail.Ability to demonstrate the utmost discretion and professionalism.Emergency Response: Customers and community are at the heart of everything we do. From time-to-time you may be called upon to support an emergency response (e.g. storms, bushfires, floods) to ensure we continue to safely deliver our customers' energy needs. There are many ways you can help support our customers and AusNet responders during an emergency that align to your skills and capabilities. A real place to belong.We celebrate unique voices, refreshing perspectives and diversity in our team. Engage and connect through our social club, family day, wide range of events or by joining one of our Employee Network Groups.
We believe in more than just competitive pay. Here's what sets us apart: Flexibility: whether this is hybrid work, flexible hours, or part time arrangements, we'll work with you to help balance work and life.Leave: more than typical personal leave and a generous 14 weeks of paid parental leave, with no minimum service.Community giving: a paid day to volunteer with our social impact partner, Foodbank, or for a cause that matters to you.Perks: we offer all the other perks you've come to expect like purchased leave, income protection insurance, novated leasing, corporate discounts, private health cover discounts and more.As an industry in transformation, we're excited by the possibilities ahead. So, if you're passionate about our purpose and committed to making real progress, bring your energy and join AusNet. Together, we can shape a new way forward.
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