Randstad is currently partnered with a local Geelong Client seeking an Execitive Assistant on a temporary assignment until the 17th July. 38 hours per week. If you are seeking an opportunity to get your foot in the door to work for a governemnt organisation this is your chance!About the role:Provide a range of confidential administrative services to the Senior Leadership team including:Efficient preparation of documentation, reports, agendas and presentations using a range of Microsoft applicationsScreening of incoming calls, and responding appropriatelyManage the Senior Leadership team's diary (Lotus Organiser), scheduling and coordinating appointments and meetings, prioritizing time and promptly advise of any changes/additionsMonitor and respond to emailSort and monitor incoming mail and documentation, and respond where appropriateProvide confidential and discrete advice relating to the Senior leadership teamMaintain contract, template, administration, project and resource filesMaintain electronic and hard copy filing system for all Senior Manager & Manager – Business Performance documentsCollating and coordinating data for contract management database and registersArrange and coordinate meetings and functions, including people, catering, venue and equipmentCoordinate bookings for travel and accommodationProvide other assistance as requiredProvide confidential financial support services to the Senior Leadership team including:Careful review and preparation of invoices for approvalReview of budget reports, data and material received from Finance DivisionTracking of all invoice and budget data including identification of any variances, exceptions, discrepancies, errors and issuesExcel spreadsheet design and populationSupport in preparation of the annual budgetBe the first point of contact and professionally represent and support the Senior leadership team, including:scheduling, updating changes to diary meetings and appointmentsdistribution of incoming mail and documentationmaintenance of adequate stationary suppliesProvide general assistant to other Executive/Personal Assistants as requiredKey Selection CriteriaRelevant Qualifications, Work Experience & Specialized KnowledgeRelevant industry recognised qualifications or equivalent work experience in a senior executive administrative/support roleDemonstrated ability to work effectively with limited supervision, to exercise initiative, to set priorities and to work within required timelines.Demonstrated relevant experience in providing executive administrative support services to senior management.Demonstrated and relevant experience in providing administrative support services for budget tracking, collation and reporting, including advanced excel spreadsheet skills and experience.Demonstrated relevant experience in providing administrative support services in an Independence environment.Demonstrated PC proficiency (intermediate level) includes Word, Excel (advanced level), and PowerPoint.Proficient numerically and with budget and expenditure monitoring concepts.Document Management Systems/Principles.Project software (MS Project, MS Visio, MS Access, Lotus Notes Groupware and team rooms).If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or email on ****** Victoria / REGVIC2410 - Randstad Geelong is the preferred supplier choice to Federal, State and Local Government organizations as well as leading employers in Health, Technology, Insurance, Education and Utilities across Geelong and Western Victoria.At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.skillsExecutive Assistant, Executive Administration, Executive Admin, Administration assistant, Administration officerqualificationsExperience working as an Executive Assistant or Personal Assistant.Based in Geelong or near Geelong.educationAssociate Degree/Diploma
