Job description Agency Department of the Attorney-General Wok unit Office of the Chief Executive Officer and Justice Job title Executive Assistant Designation Administrative Officer 4 Job type Full time Duration Ongoing commencing 15/12/2024 Salary $75,091 - $85,611 Location Darwin Position number 26776 RTF 308383 Closing 07/11/2024 Contact officer Sarah McMaster on 08 8935 7435 or ****** About the agency https://justice.nt.gov.au/ Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=308383 APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY QUALIFICATIONS. Information for applicants – inclusion and diversity and Special Measures recruitment plans The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the OCPE website. Primary objective Provide comprehensive, confidential, administrative support to the Executive and work unit, including administrative coordination and Ministerial Liaison support. Context statement The person in this position is the first point of contact for interactions with the Deputy Chief Executive Officer, Attorney- General's Department (AGD) and is one of two executive assistants providing high level support to the Executive Unit of AGD. Key duties and responsibilities 1. Provide comprehensive administrative support to an executive which may include:
Providing high level secretarial support including minute taking and logistical support to working groups,
committees, and events/functions.
Monitoring all communication channels in and out of the Executive's office, including email and diary management,
scheduling meetings, and travel arrangements
Maintaining appropriate administrative systems, registers, processes, databases, and record management ensuring
effective and efficient workflows within the unit
Managing a range of procurement functions including travel arrangements, purchasing, and processing credit card
transactions
Supporting working groups, committees and for events/functions the Executive/ work unit are involved with.
2. Liaise in a discreet and confidential manner with a wide range of people including but not limited to; all levels of staff within the agency, the Minister's office, external stakeholders and the general public. Selection criteria Essential 1. Demonstrated experience providing administrative support to a senior leader or executive, including managing calendars, scheduling meetings, handling correspondence and maintaining confidential files and records. 2. Proficient in the use of MS Office (Word, Excel, Outlook, Teams, and PowerPoint) and record management systems with a willingness to adopt new technology. 3. Well-developed professional, interpersonal, and influencing skills with the ability to communicate (both written and verbally) with a diverse group of stakeholders and build positive working relationships with other executives and staff. 4. Prior experience operating in a fast-paced environment with strong organisational and time management skills with the flexibility to handle changing priorities and work independently with minimal supervision. 5. Attention to detail with ability to delegate and escalate issues, develop creative solutions, and seek out positive improvements.
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