Job Description Agency: Department of Corporate and Digital Development
Work Unit: Various work units
Job Title: Executive Assistant
Designation: Administrative Officer 4
Job Type: Full time
Duration: Ongoing
Salary: $75,091 - $85,611
Location: Darwin
Position Number: 68240414 RTF 305689
Closing Date: 28/10/2024
Contact Officer: Gary Carpenter on or
About the Agency: |
Application: Apply online at Home/JobDetails?rtfId=305689
Application Requirements: A one-page summary about youA detailed resumeCopies of your tertiary qualificationsInclusion and Diversity: The NTPS values diversity and encourages people from all diversity groups to apply for vacancies. We accommodate people with disabilities by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss this with the contact officer.
Priority Consideration: Aboriginal applicants will be granted priority consideration for this vacancy.
Primary Objective: Provide comprehensive, confidential administrative support to the Executive and work unit, including administrative coordination and Ministerial Liaison support.
Context Statement: Applicants are being assessed for suitability to perform the role of Executive Assistant for generic roles across the Northern Territory Government. Successful applicants will be offered available vacancies or have their details retained in the Standardised Role and Recruitment (SRR) talent pool for future vacancies.
Key Duties and Responsibilities: Provide comprehensive administrative support to an executive which may include:High-level administrative, secretariat, and Ministerial liaison support, including minute taking and drafting high-level communication.Monitoring all communication channels in and out of the Executive's office, including email and diary management, scheduling meetings, and travel arrangements.Maintaining appropriate administrative systems, registers, processes, databases, and record management ensuring effective and efficient workflows within the unit.Managing a range of procurement functions including travel arrangements, purchasing, and processing credit card transactions.Supporting working groups, committees, and events/functions the Executive/work unit is involved with.Liaise in a discreet and confidential manner with a wide range of people including all levels of staff within the agency, the Minister's office, external stakeholders, and the general public.Selection Criteria: Demonstrated experience providing administrative support to a senior leader or executive, including managing calendars, scheduling meetings, handling correspondence, and maintaining confidential files and records.Proficient in the use of MS Office (Word, Excel, Outlook, Teams, and PowerPoint) and record management systems with a willingness to adopt new technology.Well-developed professional, interpersonal, and influencing skills with the ability to communicate (both written and verbally) with a diverse group of stakeholders and build positive working relationships with other executives and staff.Prior experience operating in a fast-paced environment with strong organisational and time management skills with the flexibility to handle changing priorities and work independently with minimal supervision.Attention to detail with the ability to delegate and escalate issues, develop creative solutions, and seek out positive improvements.Further Information: Under the Standardised Role and Recruitment program, applications found "suitable but unsuccessful" may be given future consideration for identical vacancies in the Northern Territory Public Sector. Applicants not wishing for future consideration may opt out if contacted by Workforce Services. Applicants should familiarise themselves with the NTPS Capability Framework (CF) which applies to all NTPS employees. CF 4 outlines what capabilities are required for this vacancy. The CF is available here.
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