APS 4 ($76,972 - $87,851), APS 5 ($85,836 - $96,313) | Ongoing | Full-timeABOUT THE DIVISIONThe Department of Finance's Procurement Division is responsible for developing, implementing, and maintaining Whole of Government systems and policies to support a fair, efficient, and transparent procurement framework for the Australian Government and its suppliers.Provides advice and guidance to Government on the procurement policy frameworkMaintains AusTender, the Government's centralised procurement information and e-tendering system, and GrantConnect, the Government's centralised grant information system.Coordinates procurement and contracting arrangements for Whole of Government procurement including consultants, contractors, travel, motor vehicle leasing, advertising, and stationery and office supplies.Coordinates the Government's procurement reform program, the Buy Australian Plan.ABOUT THE OPPORTUNITYAn Executive Assistant (EA) provides high-level administrative support to the Division's Assistant Secretaries (AS) and the First Assistant Secretary (FAS). EAs also work closely with other Executive Support teams to ensure the Division, and broader Department, is managed effectively and in a coordinated manner. An EA acts as the first point of contact for the relevant AS or FAS and their work area.An APS4 EA's key duties and responsibilities include, but are not limited to:Liaising with a variety of internal and external stakeholdersDelivering executive support including managing the inbox and diary/meeting arrangements of relevant ASTracking and coordinating incoming and outgoing tasks for the relevant Branch, consolidating weekly reports, drafting meeting agendas, and recording meeting minutesManaging telephone calls and referring matters to relevant business areasArranging travel bookings and approvals for relevant AS and divisional staff as requiredConducting quality assurance checks of documents that require clearanceFinancial management activities (e.g. credit card reconciliation and stationery orders)Maintaining work area's records management systemsAssisting with any divisional tasks as required (e.g. urgent administrative tasks to support branch priorities)Building and sustaining relationships in order to work collaboratively within the work area and other areas of the DepartmentAd-hoc administrative tasksAn APS5 EA's key duties and responsibilities include, but are not limited to:Liaising with a variety of internal and external stakeholdersDelivering executive support including managing the inbox and diary/meeting arrangements of the Procurement Division's FASTracking and coordinating incoming and outgoing tasks for the Division, consolidating weekly reports, drafting meeting agendas, and recording meeting minutesManaging telephone calls and referring matters to relevant business areasArranging travel bookings and approvals for the FAS and divisional staff as requiredConducting quality assurance checks of documents that require clearanceFinancial management activities (e.g. credit card reconciliation and stationery orders)Maintaining work area's records management systemsAssisting with any divisional tasks as required (e.g. urgent administrative tasks to support divisional priorities)Building and sustaining relationships in order to work collaboratively within the work area and other areas of the DepartmentAd-hoc administrative tasksPrevious experience in the Australian Public Service is not mandatory, and we welcome candidates from different work backgrounds. In your application please outline which APS level you wish to be considered for. Please note that interviews for these roles will be conducted in December 2024.DETAILED VACANCY INFORMATIONFor detailed information about these roles, including the job-specific capabilities, please refer to the downloadable vacancy pack, which can be accessed by clicking the hyperlink at the bottom of this page.ELIGIBILITY ADVICE & CANDIDATE NOTESUnder section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the Australian Public Service (APS) unless the Agency Head has agreed otherwise, in writing.Successful applicants will be required to undergo the process to obtain and maintain, or continue to hold the required security clearance level for the role as indicated in the downloadable job pack. All Finance staff are required to have a minimum baseline security clearance prior to commencement.CONTACT INFORMATIONFor questions relating to the online lodgement of your application, please email the Recruitment team via ****** or call (02) 6215 1717 between 8:30am - 5:00pm AEDT Monday to Friday.For specific questions relating to this job vacancy, please refer to the details on the contact officer located in the downloadable job pack.
#J-18808-Ljbffr