3 x Executive Assistants, Brisbane – Australia Be part of our Global team shaping the future of Aluminium 3 x Permanent positions with comprehensive benefits Brisbane office based, with flexible working options About the role Rio Tinto Aluminium (Pacific Operations) is seeking three (3) Executive Assistants to join our Team.
You will provide high level administrative support to the Managing Director, Chief Operating Officer (1 role) and various General Managers of the senior leadership team in our Aluminium, Pacific Operations division (2 roles).
This is an exciting opportunity for highly organized, proactive, and adaptable individuals who can easily manage the fast-paced and dynamic demands of senior leadership roles.
Your prior experience in a similar role, a positive "can-do" attitude, and a keen eye for detail will enable you to quickly become a vital part of our team.
Reporting directly to the members of the senior leadership team in Pacific Operations and working within a team environment together with being adaptable to working autonomously when required, you will: Provide executive-level administrative and secretarial support, managing the day-to-day activities of senior leaders while maintaining confidentiality.
Track, monitor, and take action on tasks, escalating and delegating when necessary.
Oversee diary and email management, along with call screening and visitor coordination.
Organise business workshops, team meetings, room bookings, and calendar invitations.
Prepare presentations, reports, and meeting agendas, and take meeting notes as required.
Coordinate business travel arrangements.
Lead or assist with project-based workflows Build and maintain strong working relationships with other Executive Assistants and provide leave backfill when needed.
Manage end-to-end service requests for stakeholders through systems such as SAP, Workday and ServiceNow.
What You'll Bring To succeed in this role, you will have the following experience and attributes: Proven experience in an administrative role, ideally within a global organization with multiple time zones, business units, and stakeholders.
Strong ability to anticipate and proactively address the needs of your stakeholders.
A helpful, "can-do" attitude and excellent problem-solving skills.
Proficiency in MS Office Suite (Teams, Excel, PowerPoint, Outlook, MS Forms, Menti) and other relevant software.
Exceptional organizational skills and a solid understanding of standard office administrative practices.
Excellent verbal and written communication skills.
A proactive, multi-tasking mindset with a focus on business improvement.
Adaptability and the ability to collaborate with diverse working styles.
What We Offer At Rio Tinto, we value your contributions and offer a rewarding work environment: A competitive base salary with an annual incentive program.
Comprehensive medical benefits, including subsidized private health insurance for employees and their immediate families.
Attractive share ownership plans and company-provided insurance coverage.
Extensive salary sacrifice and packaging options.
Career development and educational assistance to support your technical or leadership goals.
Access to family-friendly health and wellbeing support.
Paid leave for all of life's reasons, including annual, parental, and sick leave.
Exclusive employee discounts on banking, accommodation, cars, retail, and more.
Where you'll be working Rio Tinto Aluminium – Pacific Operations At Rio Tinto, we are proud to be pioneers.
For nearly 150 years, we have led innovation in the mining and metals industry, producing materials that are essential to human progress.
From iron ore that shapes skylines, to the world's first certified "responsible" aluminium, we contribute to a sustainable and advancing world.
Our Pacific Operations sites along the east coast of Australia, the Northern Territory, and New Zealand employ over 6,800 people.
We operate a fully integrated value chain – mining, refining, and smelting – supported by our Brisbane-based technical experts and a state-of-the-art Operations Centre.
This job advertisement will close on 10th January 2025.
However, Rio Tinto reserves the right to close the application period earlier.
About Rio Tinto Rio Tinto is a leading global mining and materials company.
We operate in 35 countries where we produce iron ore, copper, aluminium, critical minerals, and other materials needed for the global energy transition and for people, communities, and nations to thrive.
We have been mining for 150 years and operate with knowledge built up across generations and continents.
Our purpose is finding better ways to provide the materials the world needs – striving for innovation and continuous improvement to produce materials with low emissions and to the right environmental, social and governance standards.
But we can't do it on our own, so we're focused on creating partnerships to solve problems, create win-win situations and meet opportunities.
Every Voice Matters At Rio Tinto, we particularly welcome and encourage applications from Aboriginal and Torres Strait Islander people, women, the LGBTI+ community, mature workers, people with disabilities and people from different cultural backgrounds.
We are committed to an inclusive environment where people feel comfortable to be themselves.
We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our success.
We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or anything else that makes us different.
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