Executive AssistantIntelligence & Cyber International (ICI)Eight Mile Plains, BrisbaneThe OpportunityTo provide high-level administrative support to the Managing Director and the Senior Leadership team to facilitate the efficient operation of the business.Responsibilities will include:To act proactively in providing comprehensive administrative support to the Managing Director and Lead Team members.Manage the executive schedule and act as liaison for the Managing Director.Diary management, arranging meetings, booking appointments, and conference calls for the Leadership Team.Monitor and action reporting due dates for the Managing Director.Prepare reports, presentations, and data, as well as maintaining files, records, and correspondence for meetings.Answering the phone and screening calls for the executive, essentially acting as a gatekeeper.Expense reconciliation for executives.Plan, organise and ensure the successful execution of events such as meetings, business luncheons, client dinners, and staff or customer functions.Take responsibility to ensure that all employees are familiar with and adhere to the Travel and Subsistence Policy.Travel co-ordination for staff and visitors in accordance with L3 policy for all travel aspects, including itineraries, flights, accommodation and car hire.Maintain the Travel Requisition Register for all domestic and international travel.Handle confidential information; organise and maintain digital and paper files.Prepare information and research for executive needs.Essential RequirementsAbility to organise and manage large amounts of files, tasks, schedules, and information.Self-directed and able to work without supervision.Energetic and eager to tackle new projects and ideas.Excellent communication skills, both verbal and written.High attention to detail.Professional phone etiquette.Ability to work independently.A high level of capability and experience with Microsoft Office PowerPoint, Word and Excel is required.Experience with ERP systems is highly desirable.About UsL3Harris Space and Airborne Systems Australia is a Brisbane based subsidiary of L3Harris and part of our ICI Division. We provide design, manufacture, integration and sustainment of advanced electronic warfare components and subsystems using cutting edge wideband radio frequency and photonic technology. We are a trusted, sovereign design and production partner to the Australian Department of Defence and an established exporter to global defence primes.L3Harris Technologies is proud to be an Affirmative Action/Equal Opportunity Employer. We are committed to maintaining a workplace that is free from unlawful discrimination and offers equal opportunities for all. Applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief, and marriage and civil partnerships.A few of our employee benefits are:5 weeks annual leave.Flexible working hours and hybrid working where possible.Flexible annual leave (buy & sell up to 2 weeks).Salary continuance insurance (SCI pays 75% of base salary and bonus for up to 2 years).Discounted private health insurance.Life & Total Permanent Disability Cover.Novated Car Leasing.Salary Sacrifice.Half day Fridays.Important to knowDue to the nature of our work, many roles require an Australian nationality and the ability to obtain a security clearance. Applicants who accept a conditional offer of employment must meet eligibility.Eligibility and clearance process information can be found at:https://www.defence.gov.au/security/clearances/about/overview
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