PA, EA & Secretarial (Administration & Office Support)
Full time
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FloodMapp is a rapidly growing technology company with the important mission to build a safer future. Flooding is the costliest natural disaster, causing billions in damage and taking thousands of lives across the globe every year. FloodMapp delivers real-time flood intelligence to emergency managers, supporting them to prepare, respond and recover from flood events. We work with asset owners to prevent damaged streamline recovery efforts to keep lights on and roads open. We work with government agencies to improve safety and save lives through targeted evacuations, road closures and swift water rescue. In the face of a changing climate, we help communities adapt, to increase resilience, and recover from disasters.
At FloodMapp, people are our main focus, because hard problems require an exceptional team. As a diverse team, we value people & empathy, integrity & accountability, innovation for growth and communication. Everyone learns from each other. Everyone is passionate about solving a growing global problem and making a global impact. We all work to build a safer future. We believe that the unique ideas brought from all of our amazing team is one of the keys to our success. To create an inclusive and diverse culture, we encourage and celebrate applicants of any race, religion, national origin, gender identity
This role is for someone who excels at keeping people organised. Someone that likes to get things done, no matter what the obstacles are. If you identify with the following, this role may be just right for you:
You have impeccable time management skills and love being two steps ahead. You have initiative and are known for thinking outside the box. You are tech savvy and want to work in a fast paced, growing, highly dynamic startup environment. You have exceptional communication and client relationship skills, with a high level of discretion and sensitivity when dealing with sensitive matters. You get a great sense of joy from checking things off your to-do list. You love learning and having a go at new things. You're able to problem solve and work autonomously when tackling things you haven't done before. You have an ownership attitude. You're autonomous and self-directed. You're passionate about making an impact in the face of a changing climate. Your Responsibilities The role will primarily be focused on providing personal and administrative support to our Founders – the Chief Executive Officer and Chief Technology Officer. They both travel frequently and juggle broad workloads, so keeping their calendars and emails organised is paramount. Your duties will include:
Extensive diary and inbox management. Screening telephone calls, enquiries and requests, and handling them when appropriate. Proactively planning and coordinating meetings, events, conferences and complex travel while anticipating and managing any potential conflicts. Minuting meetings. Prepare and revise documents including letters, presentations, proposals and reports. Assistance with monthly Board and investor reporting. Provide support and assistance to other senior leaders as required. Handle sensitive information with the utmost confidentiality and professionalism. Your Skills & Background Skills, Experience and Requirements
You have a background in executive support for senior leadership. You are tech savvy with strong skills in MS Office (Word, PowerPoint, Excel). You hold strong business acumen with the ability to make sound judgement and quick decisions whilst operating in a fast-paced environment. You are calm under pressure with exceptional planning, prioritization and organization skills. You are able to work autonomously as well as being part of a team. You are extremely organised and able to multitask and work in a constantly changing and dynamic environment. You are able to build effective relationships with multiple stakeholders. You own pride in your work, consistently delivering high quality outcomes, and accountable for actions. You are proactive, able to work calmly under pressure and tight deadlines, and to think ahead on requests. Experience with Zoom/Teams. DocuSign, Jira, Confluence and Hubspot would be highly regarded. You are able to work autonomously as well as being part of a team. Competitive remuneration Bonus paid day of birthday leave each year Bonus two paid days of reboot leave each year to promote mental health Employee wellness program End-of-Trip Facilities: bicycle parking and showers with a complimentary towel service Team events & celebrations Complimentary snacks and coffee (when working in office) We're based in The Precinct with the QLD AI hub. There are regular tech meetups and social events for all of the startups based in the building Location This role will be based in Brisbane, Australia. You should have full working rights to live and work in Australia. How you apply Please click 'Apply', sending your resume and a cover letter telling us why you want to join our mission. Don't meet every single requirement? Don't count yourself out just yet. Studies have shown some individuals are less likely to apply to jobs unless they meet every single qualification. At FloodMapp, we are dedicated to building a diverse workplace based on merit, great work ethics, and character. So, if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job advertisement, we encourage you to apply anyways. You may be just the right candidate for this or other roles. We look forward to hearing from you!
What can I earn as an Executive Assistant
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