Executive Assistant

At u&u, we aim to connect job-seeking candidates with organisations that are going through growth or team changes. The consultants work with companies across a wide range of industries and we represent candidates for temporary, contract and permanent employment.
The role: This role is to cover annua leave of the current Executive Assistant to the Director and 3 Executives, from the 29th April until the 7th June. The purpose of this role is to provide administrative and secretarial support in an efficient, personal and confidential manner.
Responsibilities include: Diary management including arranging internal and external appointments and any associated travel and accommodation required;
Diary, meeting and travel management;
Coordinate meetings, functions and workshops;
Liaising with external providers and suppliers, where necessary, for proactive organisational management;
Responding to telephone enquiries - first point of contact;
Maintaining files / records for assigned areas;
Manage the flow of incoming / outgoing correspondence;
Manage the office environment, including liaising with key contractors, managing stock / uniform levels, office supplies, etc.; and
Other general office management tasks and support as required.
What we are looking for: Experience providing executive support and assistance at a senior management level;
Extensive Microsoft Suite Skills and Knowledge;
Demonstrated high level of skills in dealing competently and confidentially with personnel at all levels;
Ability to build and maintain relationships across the organisation;
Strong time management and organisational skills;
Ability to manage competing priorities;
Proven track record of working to and meeting deadlines;
Exceptional attention to detail;
Possess strong written and verbal skills; and
Capacity to work autonomously with minimal direction / supervision as well as collaboratively in a team environment.
For more information please call Cassandra Waugh at u&u on 07 3232 9118, quoting reference number 35658. Alternatively, to submit an application, please click below.
Please submit your resume in Word format only.
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