Job Title: Executive Assistant
Salary: £34,905 to £37,173 per annum (dependent on skills and experience).
Hours: Full time (We understand the importance of work-life balance, and are happy to discuss the possibility of flexible working with applicants)
Contract Type: Permanent
Location: Science and Technology Facilities Council, Rutherford Appleton Laboratory Harwell, Oxfordshire
Together, our scientists, technologists, engineers, technicians and business support team explore the unknown and turn what they find into work that changes the world around us. Whether it's sending probes into space or finding new ways to treat cancer, everyone here plays a vital role in making a positive difference to society. Come and discover how much you can achieve when you're surrounded by world-leading experts, encouraged to constantly learn and empowered to explore your curiosity. We are looking for an Executive Assistant and Office Manager to support the Director of Digital Infrastructure at STFC. You will work in a distributed team located over four STFC sites requiring occasional travel to these sites. Through managing relationships at all levels, you will form an awareness of priorities and issues, to represent and support the Director and the Digital Infrastructure Senior Team professionally and knowledgeably. You will support the Director in coordinating a team of more than 90 to deliver the strategic ambitions of STFC.
The role will give the freedom to work independently, keeping up to date and using your own initiative to understand the needs of the Team. Liaising and interacting effectively with other areas of STFC, you will be an informed and approachable point of contact, handling all callers and communication with efficiency and integrity.
Responsibilities: Providing comprehensive secretarial and administrative support to the Director of Digital Infrastructure and the wider senior team, including but not limited to arranging and minuting of meetings, ensuring actions have been addressed & ensuring the Director is fully briefed.Being responsible for email correspondence ensuring that relevant emails are brought to the Director's attention; when appropriate, dealing with correspondence on their behalf, or working with their team to draft a response.Responsible for managing sophisticated diary arrangements and prioritising meeting attendance.Coordinating travel and managing expense claims.Taking responsibility for the office accommodation at RAL and Daresbury where most staff are based. This will include regular in person attendance in the range of monthly/bi-monthly visits (T&S provided).Procuring goods and services as required, processing expenses and monitoring spend.Responsible for the annual appraisal and annual award processes ensuring DI comply with STFC process and policy.Be the single point of contact for department resourcing and recruitment activities with HR and UKSBS. Ensure recruitment activities are efficiently and proactively managed, that they are completed in a timely manner by the relevant manager and follow up any issues.Please see full list of responsibilities upon application.
Essential Qualifications: Previous experience of providing high quality administrative support to senior managers.Excellent ability to prioritise and plan, well organised and able to take initiative and work independently.Clear and professional written and verbal communication skills with a keen eye for detail and accuracy, including the ability to tailor communications for their intended audience.Good interpersonal and collaborative skills, able to develop good working relationships with a broad range of people.Calm, discreet and respectful of confidentiality.Excellent IT skills (including Outlook, Zoom, MS Word, Teams, Excel and PowerPoint).A positive and flexible demeanour, successfully collaborating with colleagues to achieve results; allowing the Director to perform their role most optimally.GCSE English and Maths Grade C and above or similar.Enthusiasm to learn and develop (this role could provide an ideal opportunity to progress across a range of capacities).There is an expectation to undertake travel to other STFC sites when required.
UK Research and Innovation recognises and values employees as individuals and aim to provide a pay and rewards package that motivates staff to perform to the best of their ability. The reward package includes a flexible working scheme, Defined benefit pension scheme, 30 days annual leave allowance plus 10.5 bank holiday/privilege days and several other benefits.
Join us and discover what's possible Job Type: Full-time
Pay: Up to £37,173.00 per year
Work Location: In person
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