Executive Assistant

A six-month opportunity for an Executive Assistant with exceptional administrative support skills Your new company A driven Executive Assistant is required for a March start to manage and assure top level administrative, logistical and secretarial support is provided to the Director of a local organisation. Your new role Development of board and committee correspondence, reports and presentations at board level in line with confidentiality requirements Helping with committee, council and secretarial document preparation and delivery to the relevant parties Maintain records and database, assuring coordination on all processes and changes across the organisation Organisation and preparation of agendas, meeting rooms, venue bookings and catering arrangements. Acting as primary gatekeeper and management of all inbound phone and email contacts from stakeholders and clients as per requirements Diary management for director and proactive management of all upcoming meetings Preparation of invoices and management of accounts payable/ receivable Analysis and evaluation of reports while also helping with the integration of results obtained into the wider organisation What you'll need to succeed Possess excellent written, verbal and communication skills Have exceptional client administrative support experience at corporate level Adept at using initiative, exercise discretion and pick up new databases with ease to maintain records and produce reports Proactive and flexible in terms of meeting deadlines Strong attention to detail Able to work well under pressure and multi-task while liaising at executive level Have experience with PowerPoint presentation and document preparation What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or contact Rebecca Middlin on 02 6279 7423 or rebecca.middlinhays.com.au If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. 2845793