At BAE Systems Australia? Do interesting work that MATTERS? ENJOY what you do? GROW your career? Be YOUWe work in a thriving sector – one that puts us at the forefront of exciting and meaningful work.
Every day we push boundaries to produce some of the world's most innovative and ground breaking technology.
Individually we all contribute to our success.
Collectively we make the impossible possible.Recognised for delivering projects of global and national significance that help keep Australia safe, it is our shared passion that shapes our culture, and our people that make it a great place to work.We currently have a rare and rewarding opportunity to work with us as an Executive Assistant (EA) supporting our Managing Director (MD) – Maritime, where you will use your exceptional EA skills to ensure they are always prepared and never miss a deadline or action.
You will be responsible for the provision of high level, confidential and efficient administrative support.
The position is essential to the efficient running of daily operations and coordination of events and programs of work.This is based out of our Osborne Shipyard office in South Australia.Key responsibilities will include:Promoting productive time management and providing high level support including, but not limited to, email management, diary management, initiating and responding to correspondence and day to day running of the MD's officeCoordinating regular internal reporting requirements ensuring responsibilities are metLiaising with the outer offices of Global Executive Committee members, Board Members, Senior Government and Australian Defence Force (ADF) Leaders where necessary to coordinate meetings, reporting, visits and any other relevant matters.
As directed, co-ordinate VIP and general visits hosted by the MD Maritime including logistics of travel, meeting rooms, presentations and cateringTravelling with the MD Maritime as required providing on the ground, agile support meeting the evolving needs of the executive officeCoordinating complex international, interstate, and intrastate travel arrangements in accordance with the Travel Policy.
Responsibilities include preparing comprehensive travel packs and itineraries, as well as managing the reconciliation of monthly expenses with precision and efficiency.
This may also include obtaining relevant visas, security clearances and other necessary authorisationsProviding high-level administrative support for executive meetings, including preparing detailed agendas and meeting packs, coordinating catering arrangements, accurately recording minutes, and documenting actionable items with accuracy and attention to detail.Building excellent relationships with both internal and external stakeholders with a high level of professionalism at all timesDeveloping appropriate systems, procedures and controls to enhance the accuracy, timeliness and presentation of workAbout YOUYou'll have:Over 5 years of extensive experience providing high-level support to C-Suite executives in a corporate environmentAn ability to exercise initiative and judgement whilst maintaining strict confidentiality and discretionThe ability to recognise and deal discreetly with sensitive matters and demonstrate integrityHave a positive and professional manner and be relied upon to deliver results with a 'can do' approachStrong attention to detail and accuracyExcellent written and verbal communication skillsTeam orientated with the ability to work with a variety of peopleBe a motivated self-starter with excellent time management skills and ability to prioritise workloadAdvanced knowledge of Microsoft Office suite, especially in Outlook, Word, Excel and PowerPoint and experience with SharePoint Some out of hours work may be requiredPlease note our office is closed from 23rd December and reopens on 2nd January, there will be delays in receiving an update on the status of your application.
About USYou will be joining a workplace that truly cares about your wellbeing.Our people are diverse and we value the variety of perspectives this brings, we know that a culture that is inclusive and fosters a sense of belonging is a place we can all make the most of our unique talents and be our best.As Australia's largest defence company in a rapidly growing sector, you will be connected into a global team and encouraged to explore where your career might take you whether that is a traditional career path or squiggly one, there are infinite possibilities for you at BAE Systems Australia.BAE Systems recognises the sacrifices of those who have served our Nation and their families.
We support our veteran community through our internal veteran network (VetNet Australia) and strong charitable partnerships, internal offerings including reserve service leave, a Veteran Mentoring Program and other exclusive offerings available through our strategic partners.We welcome applicants from all people regardless of sex, gender identity, race, ethnicity, disability, pregnancy, age, or other lived experience; and strongly encourage applications from Aboriginal and Torres Strait Islander people for all positions.We are proud to be recognised as an employer of choice for women by WORK180.Awarded the 2024 Quarter 1 Benchmarcx Triple R- Excellence In Candidate Experience Certification.
As a member of the Circle Back Initiative we commit to respond to every applicant.To learn more about our competitive employee benefits, flexibility, other employment opportunities and what to expect from our recruitment process please visit: www.baesystemscareers.com.auClearances As a Defence security clearance is required for this role, applicants must be Australian citizens and either possess or be eligible to obtain and maintain appropriate clearances.
Further information regarding security clearances.