Executive Assistant Governance

About Us : Katherine Town Council is the Municipal Council for Katherine, NT.
Providing services to the Katherine Community relating to rates, roads, infrastructure, animal control, waste management and other core essential services.
At the heart of the Big Rivers region is Katherine, the fourth largest township in the Northern Territory.
Outside of Darwin and Palmerston Local Government Areas, Katherine is the next major regional centre closest to the Port of Darwin; the only major multimodal port located in Northern Australia and Australia's gateway to the Asia Pacific.
Katherine is located at a critical crossroads point for Northern Australia and the top end, connecting Perth to Darwin from the west and Adelaide to Darwin through the north/south highway and rail corridor.
Katherine services the wider region with access to education and medical services.
Around 8,000 people live in the Katherine municipality.
The local RAAF Airbase at the Katherine suburb of Tindal adds around 2,000 to this figure making it over 10,000 people living and working in Katherine.
Our Community is at the center of everything we do.
In achieving this, we continue to the vision where: Katherine is welcoming, vibrant, family-friendly, and fosters diversity and unity.
In Katherine, everyone belongs, everyone feels safe, and there is a sense of community Our vision recognises the importance of valuing our environment and investing in our people and culture.
VISION Katherine Town council's vision is for Katherine to be a place of opportunity where we live, work, learn and grow together.
MISSION Together, we will work effectively today, to shape our exceptional future tomorrows.
VALUES Accepting of DIVERSITY Sense of COMMUNITY Respect for PEOPLE, our ENVIRONMENT and our CULTURE About You : Desirable Tertiary qualification in business administration or another related field Experience in Local Government Position Summary : This position reports directly to the Chief Executive Officer and is responsible for providing executive level support and coordination for the Mayor, Councilors and the Chief Executive Officer.
This position performs a full range of secretarial and administrative support functions, including but not limited to prompt, courteous and effective communication with internal and external stakeholders, to ensure the smooth and effective administration of the executive team.
The role also manages incoming grants, ensuring that Council's obligations are met.
Key Requirements : Current 'C' Class Drivers Licence Exceptional organisational skills with a passion for planning, organising and prioritising administrative tasks and systems to meet deadlines.
Excellent interpersonal skills with the ability to establish friendly and professional report with a wide range of stakeholders.
Knowledge of and capacity to efficiently develop and implement ICT and organisation systems.
Exceptional written and verbal communications skills, with the ability to communicate, understand and interpret information to delivery exceptional outcomes.
Ability to understand various legislations, statutory obligation and Council policies in order to make informed decisions.
Ability to accurately record meetings and write standardised meeting minutes, documents and agendas on behalf of the CEO.
Have a high degree of coordination, organisational skills and critical thinking capabilities.
High level of accuracy and have exceptional attention to detail with executive level matters.
High degree of professionalism and ability to maintain confidentiality ; Minimum experience of 2 years in similar or related role.
Job Responsibility : Key Responsibilities Provide confidential administrative and secretarial support to the Chief Executive Officer, Mayor and Councilors, ensuring the incumbent maintains a high level of awareness of matters coming into and out of the Chief Executive Officer's office to effectively respond to enquiries and exercise sound judgement on the manner of response.
Diary management and scheduling for CEO and Mayor.
Monitoring and administration of email inboxes, general correspondence and incoming phone calls.
Manage travel arrangements, including relevant allowances and acquittals for CEO Mayor and Councillors.
Assist with Council Meetings and selected Management Committee meetings including, preparing and distribution of agendas, minute taking, management of confidential items and coordination of follow up actions.
Utilise equipment to facilitate room bookings, enable video and teleconferences and organise catering.
Assist in developing Council and Committee agendas and meetings to ensure they are in accordance with legislative requirements, established standards and procedures.
Comply with statutory obligations of the Northern Territory Local Government Act and Regulations in relation to matters pertaining the Chief Executive Officer, Mayor and Councilors activities.
undertake administrative duties for Council elections.
Assist with the development of the governance and leadership capacity of Elected Members and Council management.
Administration of incoming grants to Council including compilation and/ or writing grant applications, reporting on progress against grant requirements ad grant acquittals.
Write standard reports and participate in the creation of Council's Annual and Municipal reports.
Assist with requests for information from internal and external stakeholders and provide a professional first point of contact for the Chief Executive Officer, Mayor and Councilors.
Use Council's Electronic Record Management System (ERMS) to effectively and efficiently store records and information and ensure records are kept according to disposal schedules.
Work, in conjunction with other Council employees to deliver excellent services to the Katherine Community, share ideas and resources, collaborate, corporate and foster happy working relations.
Other responsibilities as directed by the CEO or Manager Governance and Risk level.
Organisational Responsibilities Ensure compliance with Workplace Health and Safety requirements.
Comply with workplace procedures for risk identification, risk assessment and risk control.
Participate in activities associated with the management of workplace health and safety.
Identify and report health and safety risks, accidents, incidents, injuries, property damage and mishaps at the workplace.
Ensure all works that are undertaken, both by self and Depot staff, are done in a safe and practical manner.
Ensure necessary Personal Protective Equipment (PPE) are always being worn.
To be responsible for ensuring own safety and health and that of other people in the workplace.
Develop and assist in the implementation of the Katherine Town Council's Local Counter Disaster Sub-Plan in the event of a disaster.
Ensure incumbent is dedicated to servicing our community and will listen to and proactively respond to their needs.
Foster sustainable, honest relationships with the community and stakeholders.
Perform and deliver results that align with organisations strategic direction and serve our community.
Work in accordance with Council's Vision and Mission statement.
Level of Responsibility Authority & Accountability The exercise of discretion within standard practices and processes and may involve the exercise of high precision occupational skills using various specialised techniques, systems, equipment, methods or processes.
Positions provide local decisions, direction, leadership and on-the-job training to supervised employees or groups of employees.
Judgement & Problem Solving Skills to solve problems which require assessment of a range of options having elements of complexity in reaching decisions and making recommendations.
Specialist Knowledge & Skills Specialist knowledge in a number of advanced skill areas relating to the more complex elements of post-trades or specialist disciplines either through formal training programs or on the job training.
Management Skills May require skills in co-ordinating a team of employees, to motivate and monitor performance against work outcomes.
Interpersonal Skills Persuasive communications skills are required to participate in specialised discussions to resolve issues, including explaining policy to the public and/ others and reconciling different points of view.
Qualifications & Experience Require thorough working knowledge and experience of all work procedures for the application of technical, trades or administrative skills, based upon suitable certificate or post-certificate level qualifications which may include: (a) post-trade certificate and/or other post-secondary qualification below diploma or degree; or (b) extensive knowledge and skill gained through on-the-job training in accordance with the requirements of the work in this level.
Job Functions : Local Job Benefits : 6 weeks annual leave and 17.5% leave loading p.a 3 weeks personal carers leave p.a Wellness strategy we offer free access to the Katherine town pool and 50% gym discount.
Selling Point : Opportunity for an Executive Assistant within rural/remote NT Local Government.
Contact : Cherie Bush