PA, EA & Secretarial (Administration & Office Support)
About Ngarluma Aboriginal Corporation: Ngarluma Aboriginal Corporation is dedicated to empowering the Ngarluma people through community development, economic initiatives, and cultural preservation. As a leading organization in indigenous governance and community support, we are committed to fostering growth and prosperity for our community members.
Position Overview: We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to the CEO in governance-related tasks. Reporting to the CEO, the successful candidate will be responsible for managing minutes, correspondence, event organization, and internal report follow-up to ensure efficient operations and adherence to governance and communication protocols.
Key Responsibilities: Greet and welcome visitors to the office of the CEO. Prepare and distribute agendas and minutes for board meetings, ensuring accuracy and timely dissemination. Organize and manage logistics for governance-related events, including board meetings, conferences, and workshops. Maintain records of meetings, resolutions and action items. Oversee travel logistics for Directors and CEO relating to Board events and organization of stakeholder meetings. Schedule appointments and maintain CEO calendar. Coordinate correspondence, including dissemination of letters, emails, and memos. Follow up on internal management reports, ensuring that internal reporting deadlines are met. Qualifications and requirements: Bachelor's degree in Business Administration, Law, Communication, or a related business field. Minimum 3+ years of experience in executive support roles, including Governance support. Proficiency in Microsoft Office Suite. Prior experience with Xero software an advantage. Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively. Strong written and verbal communication skills, with attention to detail. Maintain confidentiality and handle sensitive information with discretion. Commitment to the mission and values of Ngarluma Aboriginal Corporation and respect for indigenous cultures and communities. Application Process: To apply for this position, please submit your resume and a cover letter outlining your relevant experience and qualifications. Please include "Executive Assistant" in the subject line.
Ngarluma Aboriginal Corporation strongly encourages NAC members to apply.
Your application will include the following questions:
Which of the following statements best describes your right to work in Australia?
How many years' experience do you have as an executive assistant?
Have you completed a qualification in business administration?
Which of the following Microsoft Office products are you experienced with?
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What can I earn as an Executive Assistant
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