Job Description • Manage the director's calendar, schedule meetings, and prioritise appointments • Handle correspondence, including emails and phone calls - prioritise and alert Director to key areas - initiate communication to assist Director • Prepare reports, presentations, and other documents as needed • Conduct research and compile information for decision-making • Coordinate travel arrangements and itineraries • Assist with project management and task tracking • Maintain confidentiality and handle sensitive information Requirements • Organisational Skills - Exceptional ability to manage multiple tasks, prioritise effectively, and maintain workflow.
• Communication Skills - Strong verbal and written communication skills to interact professionally.
• Proactivity - Ability to anticipate needs and take initiative to solve problems before and as they arise.
• Attention to Detail - Meticulous in handling tasks, ensuring accuracy in scheduling, data entry, bills, documentation, and correspondence.
• Time Management - Skilled in managing time efficiently, meeting deadlines, and adapting to changing priorities.
• Tech Savvy - Proficiency in office software and tools, including calendar management, project management, and communication platforms.
• Discretion and Confidentiality - Trustworthiness in handling sensitive information and maintaining confidentiality.
• Adaptability - Flexibility to adjust to new challenges, changes in priorities, and diverse working environments.
• Interpersonal Skills - Strong relationship-building abilities to collaborate effectively with team members and external contacts.
• Problem-Solving Skills - Capable of analysing situations and developing practical solutions quickly.
• Emotional Intelligence - Understanding and managing one's own emotions and those of others to foster a positive working environment.
• Resilience - Ability to work under pressure and maintain composure in a fast-paced, demanding environment.