Executive Assistant, EGM Planning and Infrastructure Save job
Support the EGM in the delivery of planning and infrastructure projects in accordance with Adelaide Airport's strategic goals
Adelaide Airport Ltd (AAL) is an internationally recognised and award-winning employer of choice in the dynamic aviation environment.
The gateway to South Australia, Adelaide Airport is the fifth-largest airport in Australia and is committed to on-going developments that seamlessly connect the world to South Australia. It is an un-listed public company owned by long term superannuation funds.
AAL is a major business centre and is executing its vision to be a globally connected, next generation hub offering a unique sense of place to its partners. AAL has recently announced $1billion in capital investment over the next five years with half of this investment specifically allocated to aeronautical projects, alongside significant aviation and technology infrastructure upgrades. Additionally, there are exciting commercial property developments planned for both the Adelaide and Parafield Airport sites.
AAL employs a highly engaged workforce recognised for delivering exceptional outcomes. Identifying, supporting, and encouraging leadership and innovation, AAL is a proven leader in sustainability, supporting diversity and inclusion and offering flexible workplace arrangements.
This role is accountable for high level efficient administrative and confidential support for the Executive General Manager, Planning & Infrastructure.
Key Responsibilities: Coordinate and manage the EGM's calendar, schedule meetings, appointments and travel arrangements.Maintain meeting schedules and diary commitments for EGM and ensure provision of information is received in a timely manner prior to meetings; undertake any relevant research required to support meetings.Prepare agendas, compile documents, and organise necessary materials for meetings. Attend meetings to take minutes and track action items as required.Maintain and manage the EGM "to do list", ensuring that priority items are undertaken as required.Support the EGM in the delivery of administration tasks including reporting, budgets (preparation and monitoring), business plans, responding to shareholder, board and Executive Committee enquiries, risk registers, training registers, presentation preparation for external meetings, forums and functions.Provide efficient management and support of various forums and relevant associations/Committees meetings and events.Manage and respond to inquiries from shareholders, board members, and the Executive Committee, ensuring timely and accurate communication.Assist in the preparation of board meeting materials, including reports, presentations, and briefing documents, ensuring all content aligns with the executive's strategic objectives.Liaise with internal and external stakeholders, ensuring all communications reflect the EGM's priorities and the airport's strategic goals.Be the first point of contact for the EGMKey Requirements: A service centric mindset where you enjoy partnering with an executive to streamline processes and are always a step ahead of what is needed.Proven experience supporting in a high paced environment with changing priorities, coupled with the ability to work under tight deadlines to meet urgent demands.System savvy, strong proficiency in Microsoft Word, Excel, PowerPoint, Outlook applicationsExperience in dealing with a broad range of stakeholders, internal and external to quickly gain rapport.Crucial for the success of this role is the ability to exercise initiative and judgement and skills to anticipate needs of the EGM and determine appropriate action strategies.Excellent verbal and written communication skills, as well as effective listening skills with team members and stakeholders.High attention to detailAdelaide Airport is not just an airport - it's a vibrant hub that plays a significant role in South Australia's economy. It offers a dynamic and inclusive work environment where every team member's contribution is valued. The airport is committed to fostering great teams, being accountable and authentic, conducting business with integrity, and being responsive, efficient and respectful. This is an exciting opportunity to be part of a company that values relationships based on trust and takes pride in their achievements.
Aboriginal and Torres Strait Islander Peoples are encouraged to apply. To apply please click apply or call Rebecca Ramsden on for a confidential discussion.
About the job Contract Type: FULL_TIME
Specialism: Secretarial & Business Support
Focus: Personal Assistant
Industry: Admin and Secretarial
Workplace Type: On-site
Experience Level: Associate
Contract Type: FULL_TIME
Specialism: Secretarial & Business Support
Focus: Personal Assistant
Industry: Admin and Secretarial
Salary: Negotiable
Workplace Type: On-site
Experience Level: Associate
Location: Adelaide
FULL_TIME Job Reference: 2006910/001
Date posted: 25 September 2024
Consultant: Rebecca Ramsden
adelaide secretarial-business-support/personal-assistant 2024-09-25 2024-10-25 admin-and-secretarial Adelaide South Australia AU Adelaide Airport Ltd true
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