All staff are required to come into the office 3 days per week with Tues and Wed being mandatory.
Learn how a merit list or pool may be usedApplicants suitable for the role but not offered the position for the current vacancy may be placed in a merit list or pool. If the applicant agrees, the results may be shared with other Australian Public Service (APS) agencies for filling similar roles. Applicants may be offered a future role, without the need to reapply. A merit list or pool may be used for up to 18 months.
The primary focus of this roleThe primary focus of this role is to provide Executive Support to the COO Office and its associated Business Units, Investment Data Management, Investment Operations and Technology – collectively known as Data Operations & Technology ("DOT"). This role partners with the EA COO to deliver efficient, effective executive support ensuring a seamless and cohesive function across the entire group.
Once familiar with DOT's structure, the Executive Assistant can proactively anticipate the group's needs and address operational and administrative challenges before they arise. Highly organised and analytical, you bring strong business judgment and communication skills to effectively manage tasks and engage with staff at all levels. By understanding the organisation's goals and priorities, as well as those of key stakeholders, you can streamline and enhance the administrative function. Your role will directly support the team in achieving organisational objectives, ensuring priorities are met and administrative processes are optimised.
Key duties of the position include:Executive support – diary management, travel coordination and action item follow up.General administration – processing credit card transactions, preparing agendas and material for meetings, tracking action items, coordination of team events.Information management – publishing content on Agency intranet, coordinate/compile documents for meetings, stakeholder communications, formatting documentation.QualificationsAre you a highly organised self-starter with great communication and collaboration skills? Have you been responsible for coordinating complex travel & diaries? Do you have the ability to prioritise tasks to ensure completion on deadlines? Will you seek opportunities for continuous learning and process improvement?
Formal studies in Business Administration or related area preferred but not essential.Strong written and verbal communication skills.Advanced knowledge of Microsoft Office suite.Knowledge of SharePoint, OneDrive, Lists, Planner, Loop and Atlassian apps (Jira & Confluence) advantageous.Applicants for this role should hold Australian citizenship.
Getting to know the Future Fund Management AgencyThe Future Fund is Australia's sovereign wealth fund, investing for the benefit of future generations of Australians. The Future Fund Board of Guardians, supported by the Future Fund Management Agency, invests the assets of seven public asset funds: the Future Fund, the Medical Research Future Fund, the Aboriginal and Torres Strait Islander Land and Sea Future Fund, the Future Drought Fund, the Emergency Response Fund and the DisabilityCare Australia Fund. Each fund has an investment mandate that is determined by the Australian Government under legislation. Our role is to generate strong, risk-adjusted returns over the long term.
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