Make a real impact: Join a mission-driven organisation dedicated to creating strong, supportive communities and transforming lives across NSW and ACT.Full-time permanent opportunity in Sydney CBDBase Salary + Super and NFP Salary Packaging Benefits (extra $18,550 tax-free) - Take home more pay.We're seeking a highly organised and proactive Executive Assistant to support the Director of Communities.
This role is integral to the smooth running of the Director's office, providing high-level administrative support, ensuring effective communication, and coordinating daily activities.
You'll play a key role in building strong relationships across Uniting and contributing to the efficiency of the leadership team.
Key ResponsibilitiesCalendar Management: Organise and maintain the Director's schedule, prioritising time-sensitive tasks, and managing appointments, meetings, and travel arrangements.Communication Handling: Act as the primary contact for the Director, managing emails, correspondence, and information flow with accuracy, timeliness, and discretion.Document Preparation: Draft, edit, and format reports, presentations, and newsletters.Meeting Coordination: Plan and manage meetings, including preparation of agendas, materials, and minutes.
Oversee logistics, follow up on action items and ensure effective outcomes.Travel Arrangements: Coordinate itineraries, accommodations, and transport for the Director and occasionally for senior team members.Data Management: Maintain and organise confidential files, prepare expense reports, and manage team-related data systems and processes.Liaison Role: Facilitate task delegation and promote accountability within internal teams, ensuring smooth communication and follow-up.Confidentiality: Handle sensitive information with utmost discretion and professionalism.Technology Proficiency: Utilise office software and platforms (e.g., MS Word, PowerPoint, SharePoint, Excel) to streamline productivity & communication.Qualifications and ExperienceEducation: Bachelor's degree in a relevant field or equivalent experience.Experience:Minimum 4 years of experience in executive-level administrative roles.Proven experience supporting Directors and Boards in complex organisations.Strong computer skills, particularly with Microsoft Office Suite and communication tools.Experience in event coordination and managing leadership activities.Ability to navigate organisational boundaries and foster relationships through influence.Skills and AttributesExceptional written and verbal communication skills.Strong organisational and problem-solving abilities.High level of self-awareness and a proactive approach to anticipating needs.Ability to troubleshoot and resolve issues independently.Strong relationship management and influencing skills.Commitment to continuous improvement and professional development.Desirable ExperienceOffice and events management experience.Familiarity with government agencies, other providers, or peak body organisations.Demonstrated experience supporting Boards or executive teams.To review the role responsibilities in greater detail please review the comprehensive Position Description by clicking on this link Executive Assistant to Director Communities Jan 25.pdf For all questions, please don't hesitate to contact Zali Dardmal via email at ****** What We Offer YouA rewarding career with a leading human services organisationUp to $18,550 NFP salary packaging availableAccess to our U rewards program with exclusive discountsFlexible work hours for work-life balanceAccess to Fitness Passport – Live your best lifeA supportive and inclusive and collaborative work environmentOpportunities for professional growthPurchase of additional leaveHow to apply:Send your CV & a brief cover letter highlighting why this role appeals to you - Applications reviewed upon receipt. When you're part of Uniting NSW.ACT, you're part of a diverse, purpose-led team of people who are really making a difference to the world around them.
Uniting is a Child Safe Organisation committed to promoting the safety, wellbeing and inclusion of children and young people.
Employment with Uniting is subject to satisfactory background checks which may include a national police check, reference checks, working with children checks, and NDIS checks.
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