Executive Assistant, Branch Administration Job posted: 13/11/2024
Job type: Full time
Organisation: Department of Families, Fairness and Housing
Occupation: Administration/Secretarial
Reference: VG/DFFH/COPL/R372418
The Department of Families, Fairness and Housing (DFFH) works hard to create equal opportunities for all Victorians to live a safe, respected and valued life.
Our areas of focus are child protection, housing, disability, the prevention of family violence, multicultural affairs, LGBTIQA+ equality, veterans, women and youth. The work we do benefits thousands of Victorians, particularly those who are disadvantaged and vulnerable.
We are committed to developing and supporting a workforce that is well equipped and highly motivated. All jobs can be worked flexibly, and we encourage applications from Aboriginal and Torres Strait Islander people and people from diverse backgrounds and abilities.
The Executive Assistant provides executive administrative support to the Executive Director and executive team and serves as a pivotal point of contact and coordination for key internal and external stakeholders, from a diverse range of government, community service, public and private sectors.
The Executive Assistant works as part of a small Directorate team, in an environment where timely response to, and escalation of, matters is key to supporting the executive team and area operations, particularly for effective service delivery and stakeholder management.
Are you Highly organised and cool under pressure; adept at juggling competing demands when no day is the same? Do you love being part of a dynamic, high-performing team where supporting great service outcomes is a priority? Are you a great communicator; able to work effectively with a broad range of colleagues and stakeholders? ACCOUNTABILITIES INCLUDE Triage, coordinate and track directorate and executive correspondence and requests in a busy and timeline-driven environment; including client and service-delivery related matters. Answer queries, provide timely advice, undertake follow up action on behalf of the executive team as required; including escalation of urgent or high-risk issues for appropriate executive action. Provide a range of effective executive support functions, including accurately managing executive and directorate diaries; providing quality support to committees, working groups and meetings, including progress reports on outstanding matters; and preparing reports, briefs and correspondence. Arrange meetings and conferences, including coordinating papers, organising venues, agendas, taking minutes and follow-up actions and making travel and accommodation arrangements. COVID-19 VACCINATION
The department strongly recommends (but does not mandate) that employees maintain their COVID-19 vaccination status in accordance with current ATAGI (Australian Technical Advisory Group on Immunisation) advice , given their individual circumstances. As of June 2023, DFFH does not require evidence of COVID-19 vaccination status.
HOW TO APPLY All VPS employees (and ex-VPS employees with extended access to the Jobs and Skills Exchange website) MUST apply via the Jobs and Skills Exchange portal.
Applicants are encouraged to apply online. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats. Applicants are required to submit a CV and Cover Letter (max 2 pages) outlining their suitability to the role in line with the Key Selection Criteria. Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process. Preferred candidates will be required to complete pre-employment screening, including a national police check and misconduct screening.
Please apply to submit your interest in this position.
Contact: Nicole Purcell - Principal Adviser | (03) 9668 7316 or
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