Executive Administrative Assistant to the PresidentJob Title: Executive Administrative Assistant to the President
About the Role SHX Realestate Pty Ltd is seeking a skilled and experienced Executive Administrative Assistant to provide dedicated support to the President.
This full-time role, based in our Glen Waverley, VIC office, will play a crucial role in ensuring the smooth operation of our executive office.
The ideal candidate will be highly organised, proactive, and capable of managing a variety of tasks, including property and farm management.
Proficiency in Mandarin or Cantonese is essential for this role.
Key Responsibilities High-Level Administrative Support: Provide comprehensive administrative support to the President, including diary management, travel arrangements, meeting coordination, and prioritisation of tasks to ensure maximum productivity.Correspondence and Documentation: Prepare, proofread, and manage correspondence, reports, and other business documents on behalf of the President.Property Management: Oversee the management of both company and private properties, including coordinating maintenance services, liaising with contractors, handling lease and contract matters, and ensuring timely payment of all related fees.Farm Management: Supervise and manage the daily operations of the President's farm, including developing and executing maintenance plans, coordinating with farm workers, and ensuring the farm operates efficiently.Special Projects and Ad-Hoc Tasks: Assist with special projects and other tasks as directed by the President, ensuring all assignments are completed on time and to a high standard.Stakeholder Liaison: Act as the main point of contact between the President and internal teams or external stakeholders, ensuring effective communication and handling of sensitive information with the utmost discretion.Confidentiality: Handle sensitive and confidential information with the highest level of professionalism and discretion.What We're Looking For Experience: At least 5+ years of experience providing executive-level administrative support, preferably within a fast-paced, professional environment.Communication Skills: Excellent written and verbal communication skills, with the ability to interact effectively with individuals at all levels.
Proficiency in Mandarin or Cantonese is required.Decision-Making: Demonstrated ability to make decisive decisions, particularly in urgent situations, and to execute tasks efficiently.Autonomy and Multi-tasking: Ability to work autonomously, manage multiple tasks, and prioritise workload to meet deadlines.Attention to Detail: Strong attention to detail and exceptional organisational skills.Technical Proficiency: Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Language Proficiency: Excellent English skills for both written and verbal communication, along with fluency in Mandarin or Cantonese.Education: A bachelor's degree or higher is required; a postgraduate degree in management or a related field is preferred.Relevant Experience: Previous experience in property and farm management will be highly regarded.What We Offer At SHX Realestate Pty Ltd, we are committed to providing our employees with a supportive and rewarding work environment.
This role offers competitive remuneration (starting at $70,000, negotiable based on experience), opportunities for professional development, and a range of employee benefits, including flexible work arrangements and health and wellbeing initiatives.
About Us SHX Realestate Pty Ltd is a leading real estate agency specialising in residential and commercial property management.
With a strong presence in the local community, we pride ourselves on our exceptional customer service and commitment to achieving the best outcomes for our clients.
If you are a highly organised, assertive, and experienced Executive Administrative Assistant with a knack for property and farm management, and you are fluent in Mandarin or Cantonese, we encourage you to apply for this role.
Please click the "Apply now" button to submit your application.
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