Executive Administrative Assistant

BruntWork | Full time: 35 paid hours per week or more Work Timezone - Must be a City eg London Sydney Remote Job TestTrack General Test Industry Other Job DescriptionThis is a remote position. Position: Executive Administrative Assistant Nationality: Filipino Work Schedule: Full-time, Monday - Friday. Flexible within client's business hours (the schedule could be a crossover between AU and US timezones) The Executive Administrative Assistant will provide high-level support to the executive team, with a focus on enhancing operational efficiency and supporting sales-related administrative tasks. This role combines traditional executive assistance with sales operations support, ensuring smooth day-to-day operations and contributing to the overall success of the sales function. Key Responsibilities: Executive Support: Manage executive calendars, schedule meetings, and coordinate business activities Handle correspondence, including emails, letters, and phone calls Prepare and edit documents, reports, and presentations Arrange travel and accommodation for executives as needed Assist in the preparation and distribution of sales reports and presentations Maintain and update sales-related databases and filing systems Coordinate logistics for sales meetings, conferences, and client visits Act as a liaison between the sales team and other departments Process Improvement and Quality Assurance: Assist in implementing and maintaining administrative processes to ensure efficiency Help monitor adherence to company policies and procedures in administrative tasks Contribute to the development of best practices for administrative support Data Management and Reporting: Compile and organize data for sales performance reports Assist in the preparation of periodic reports for executive review Ensure accuracy and completeness of data in CRM systems General Office Management: Manage office supplies and equipment Assist in onboarding new team members with administrative tasks Coordinate with IT for any technology-related issues Requirements: Bachelor's degree in Business Administration or related field Minimum of 2 years of experience in an executive assistant role, preferably with exposure to sales operations Strong organizational and time management skills Excellent written and verbal communication skills in English Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Experience with CRM systems (e.g., HubSpot) is a plus Ability to handle confidential information with discretion Strong attention to detail and problem-solving skills Ability to work independently and prioritize tasks effectively Candidate should have no other side hustles
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