BruntWork
| Full time: 35 paid hours per week or more
Work Timezone - Must be a City eg London
Sydney
Remote Job
TestTrack
General Test
Industry
Other
Job Description This is a remote position.
Position:
Executive Administrative Assistant
Nationality:
Filipino
Work Schedule : Full-time, Monday - Friday. Flexible within client's business hours (the schedule could be a crossover between AU and US timezones)
The Executive Administrative Assistant will provide high-level support to the executive team, with a focus on enhancing operational efficiency and supporting sales-related administrative tasks. This role combines traditional executive assistance with sales operations support, ensuring smooth day-to-day operations and contributing to the overall success of the sales function.
Key Responsibilities:
Executive Support:
Manage executive calendars, schedule meetings, and coordinate business activities
Handle correspondence, including emails, letters, and phone calls
Prepare and edit documents, reports, and presentations
Arrange travel and accommodation for executives as needed
Assist in the preparation and distribution of sales reports and presentations
Maintain and update sales-related databases and filing systems
Coordinate logistics for sales meetings, conferences, and client visits
Act as a liaison between the sales team and other departments
Process Improvement and Quality Assurance:
Assist in implementing and maintaining administrative processes to ensure efficiency
Help monitor adherence to company policies and procedures in administrative tasks
Contribute to the development of best practices for administrative support
Data Management and Reporting:
Compile and organize data for sales performance reports
Assist in the preparation of periodic reports for executive review
Ensure accuracy and completeness of data in CRM systems
General Office Management:
Manage office supplies and equipment
Assist in onboarding new team members with administrative tasks
Coordinate with IT for any technology-related issues
Requirements:
Bachelor's degree in Business Administration or related field
Minimum of 2 years of experience in an executive assistant role, preferably with exposure to sales operations
Strong organizational and time management skills
Excellent written and verbal communication skills in English
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience with CRM systems (e.g., HubSpot) is a plus
Ability to handle confidential information with discretion
Strong attention to detail and problem-solving skills
Ability to work independently and prioritize tasks effectively
Candidate should have no other side hustles
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