Events Executive

Job Description

What you'll do We are looking for an experienced Events Executive to join our team at Novotel Barossa Valley Resort.
Under the guidance of the Director of Sales & Marketing, you will be responsible for coordinating and executing events, ensuring exceptional service and satisfaction for all our guests.
Assist in the maintenance of conference database of key contacts / clients.Preparation and follow-up of conference proposals in conjunction with the Sales ExecutiveProvide assistance in the formulation of quotations for conference proposals covering venue, function, menu and accommodation costsComplete organisation of conference activity / events from confirmation to post-event follow-up in order to ensure client satisfaction.Co-ordination and hosting of familiarisation and site inspection activity including follow-up.Co-ordination and production of conference collateral material, ie, conference kits, direct mail pieces in liaison with the Director of Sales and MarketingAttend and actively participate in weekly Banquets Event Order meetings and, where appropriate, sales meetings respecting the confidentiality of issues that may be discussed formally or informally.Assist as required in the management of food and beverage service within the conferencing and outside catering areasEnsure there is a high level of cleaning and maintenance of conference area, back of house, tableware, utensils and other materials and equipment used by conferencingRegular liaison with Maintenance ensuring maintenance requests are completed quickly focusing on guest needs as a priority.Co-ordinate between conferencing and other relevant departments to ensure that preparations for conferences have been made.Ensure constant liaison with the Assistant F&B Manager to achieve the objectives of the conference department. #J-18808-Ljbffr