Administrative Assistants (Administration & Office Support)Full timeThis is an amazing opportunity for a skilled Events Coordinator to assist in planning events showcasing careers within the Australian Defence Force.We are looking for an enthusiastic and motivated Events Coordinator to join our Events team. The role will involve the coordination of a variety of events to highlight the rewarding and abundant roles within the Australian Defence Force.Details about the ClientADF Careers is the largest workforce outsourcing solution in the southern hemisphere with over 80,000 applications received on average each year. ADF Careers is on a mission to recruit the right people, in the right numbers, at the right time to support the Australian Defence Force to build, sustain and maximise Defence capability. Our people are our greatest asset. We recognise and respect our people's need to work in ways that support their careers, families, and lifestyle. That's why we offer flexible working arrangements, learning pathways, additional leave entitlements and extensive corporate discounts across a variety of product and services. We want our people to be financially rewarded; to feel good and to go beyond what they thought possible at work. Be you, and we'll be better together.Job DescriptionThe Event Coordinator plays a pivotal role in planning, coordinating, and executing a variety of events for Adecco DFR. This position involves managing event logistics from conception to completion, including venue selection, vendor coordination, participant management, and on-site event execution. The Event Coordinator collaborates closely with internal teams, external stakeholders, and vendors to ensure seamless event delivery aligned with organisational objectives. Strong organisational skills, attention to detail, and effective communication are essential to successfully execute events that enhance engagement, uphold brand standards, and achieve desired outcomes.You will:Be responsible for coordinating regional tours, educational visits and information sessions.Conceptualise, plan, and coordinate logistics for a wide range of events, ensuring all aspects are meticulously organized and executed.Source and secure appropriate venues for events, negotiate contracts, and coordinate setup, catering, and technical requirements.Liaise with vendors and suppliers to procure services and products necessary for events, ensuring cost-effectiveness and quality.Manage attendee registration processes, communicate event details, and provide support to participants before, during, and after events.Develop and manage event budgets, track expenses, and ensure expenditures align with allocated funds and financial guidelines.Oversee event setup, coordinate activities, manage staff and volunteers, and address any issues that arise during events.Assist in developing promotional strategies, create event marketing materials, and utilise various channels to maximise event attendance and engagement.Cultivate relationships with sponsors and partners, negotiate agreements, and ensure deliverables are met to enhance event success and funding.Conduct post-event evaluations, gather feedback from participants and stakeholders, and compile reports to assess event effectiveness and identify areas for improvement.Ensure events comply with relevant regulations, health and safety standards, and organizational policies, implementing risk management strategies as needed to mitigate potential issues.Candidate's ProfileIf you have worked in a similar position or just looking for your next opportunity that will make an impact, we want to speak with you.Your background will demonstrate:A high level of administrative and logistical skills as well as event coordination experience.Ability to manage multiple tasks, prioritise effectively, and maintain attention to detail in a fast-paced environment.Excellent verbal and written communication skills to interact professionally with diverse stakeholders, convey information clearly, and handle inquiries and issues effectively.Strong analytical and problem-solving skills to anticipate challenges, make quick decisions under pressure, and implement effective solutions to ensure smooth event operations.To apply for this position, you must be an Australian citizen and have the ability to maintain an Australian AGSVA security clearance.How to applyIf eligible, please submit your resume; applications are open to all qualified Australian citizens regardless of their background, identity, experiences and beliefs. If you need assistance during our recruitment process, please email our friendly TA team at for a confidential conversation.To apply for this position, please submit your application online through our designated platform. The deadline for applications is 11:30 PM (AEST) on the 3rd of November 2024. It's important to note that applications will be reviewed and processed as they are received.#J-18808-Ljbffr