An opportunity exists for an Events Coordinator to join the organisation and manage events delivery through professional administration for SwimmingSA. The position will develop and lead delivery of all competitions and events conducted by SwimmingSA aligned to the vision and mission of the organisation. The position is also the key source of assistance to clubs in successfully coordinating their carnivals. You will be a key contact for all swimming industry stakeholders ensuring a high-quality customer service is available including liaison with various venues and partners such as local councils and contractors. You will be part of a team providing consumer-led thinking to improve the event experience for participants and supporters. To be considered for this role, you will be an experienced and passionate event specialist who is both hands-on and strategic.
Key Responsibilities
The Event Coordinator is responsible for event related projects required to deliver SwimmingSA's calendar of events including the following accountabilities.
Planning, Procedures, and Policies
Participate in and facilitate the needs of the SwimmingSA Competitions Committee and Technical Committee
Planning and design of events calendar in conjunction with Competitions Committee and developmebt of event services delivery plan
Lead and engage with internal staff, volunteers, and committees to deliver outputs for events
Lead and manage a sustainable event budget
Maintain a WHS, COVID-19 and Child Safe Environment.
Review of Event related policies and procedures and assets
Marketing and Communications
To create the annual branding look and feel for SwimmingSA publications
Identify partnerships and implement marketing and communication strategy for the sport at events
Develop and drive sport exposure at events across South Australia including leading local program activation events
Lead the implementation of National Event activities in South Australia in collaboration with Swimming Australia
Facilitate media calls and event launches as required for major events
Create and deliver live streaming content and in-venue production for major events
Member Services
Liaison with clubs to assist them with carnival coordination
Work collaboratively with clubs and regions to ensure best practice events are delivered across SA
Connect with and support clubs and regions with training and education opportunities to ensure events have a strong level of consistency for members in particular club nomination officers and carnival directors
Support the CEO to ensure regular reporting of operational event outcomes to the SwimmingSA Board and Members
Data Management
To maintain, coordinate and publish the SwimmingSA website and Facebook in collaboration with other staff
Ensure Online Meet Results and Entry systems are up to date
Ensure Team Manager and Meet Manager Programs are current
Maintain the accreditation and ticketing CRM
Event Operations
Coordination and lead role in planning and delivering multiple minor and major events annually
Undertake meet director duties
Deliver all event requirements including accreditation, ticketing, contractors, venues, sport presentation, communications & volunteers
General Responsibilities
Have an ability to:
think outside the square and contribute to the ongoing development across all events ensuring SwimmingSA provides industry leading events
travel within South Australia to ensure events growth along with relationship development and support for clubs and councils.
work both independently and as part of a team and perform other tasks as directed by the CEO
Exercise appropriate care and responsibility in respect of the positions own work environment, other employees of Swimming SA and the public generally consistent with an employee's duties of care under the Work Health and Safety Regulations
Other projects and administration tasks as required for the SwimmingSA team
