Events Coordinator

Katherine Town Council is the Municipal Council for Katherine, NT. Providing services to the Katherine Community relating to rates, roads, infrastructure, animal control, waste management and other core essential services.At the heart of the Big Rivers region is Katherine, the fourth largest township in the Northern Territory. Outside of Darwin and Palmerston Local Government Areas, Katherine is the next major regional centre closest to the Port of Darwin; the only major multimodal port located in Northern Australia and Australia's gateway to the Asia Pacific.Katherine is located at a critical crossroads point for Northern Australia and the top end, connecting Perth to Darwin from the west and Adelaide to Darwin through the north/south highway and rail corridor. Katherine services the wider region with access to education and medical services.Around 8,000 people live in the Katherine municipality. The local RAAF Airbase at the Katherine suburb of Tindal adds around 2,000 to this figure making it over 10,000 people living and working in Katherine.Our Community is at the center of everything we do. In achieving this, we continue to the vision where:Katherine is welcoming, vibrant, family-friendly, and fosters diversity and unity.In Katherine, everyone belongs, everyone feels safe, and there is a sense of communityOur vision recognises the importance of valuing our environment and investing in our people and culture.VISIONKatherine Town council's vision is for Katherine to be a place of opportunity where we live, work, learn and grow together.MISSIONTogether, we will work effectively today, to shape our exceptional future tomorrows.VALUESAccepting of DIVERSITYSense of COMMUNITYRespect for PEOPLE, our ENVIRONMENT and our CULTUREAbout You :Qualifications in Event Management/Business Management and/or other related tertiary qualificationExcellent written and verbal communication skillsCurrent NT Drivers LicencePosition Summary :This position reports directly to the Director of Community Services and is responsible for the high quality, intelligent and reliable execution of Council's functions, events, programs and community initiatives. This position is responsible for planning, preparing, executing and reviewing necessary components of Council's functions, events, programs and community initiatives in an efficient and effective manner whereby there is successful cross department collaboration, consultation and continued teamwork.Key Requirements :Demonstrated ability to meet the positions key responsibilitiesExperience in Microsoft Officer products and other similar packagesHigh Level customer service experienceDemonstrate strong knowledge and experience in stakeholder engagementAbility to achieve set goals in strict timeframes whilst operating with flexibility and adapting to changing circumstancesExperience with budgetary and other relevant account and financial proceduresExperience in developing and implementing marketing and promotional plans including use of printed material and web-based applications; Ability to understand various legislations, statutory obligation and Council policies in order to make informed decisionsDemonstrated experience and ability to deliver great outcomesExtensive knowledge and skill gained through on-the-job trainingMinimum experience of 2 years in similar or related roleExperience in Local GovernmentProficiency in use of various Adobe Creative products, including InDesignJob Responsibility :Position's Key Responsibilities1. Develop and lead the execution of an annual events calendar which maximises the effectiveness of2. Strategically engage with external stakeholders and invested parties, communicate across variousplatforms and stakeholders with regards to the planning, preparation and promotion of events3. Drive the coordination and delivery of all aspects of high-quality events which meet organisationalneeds (e.g. prepare and manage events budgets, negotiate contracts for venues, catering, audio visual equipment, signage, on-site production and post-event details)4. Work collaboratively with Communications team to manage Council's events and the preparation andproduction of promotional material.5. Research, liaise and undertake new events that are relevant and engaging to the KatherineMunicipality, targeting specific demographics and working groups to achieve successful outcomes6. Managing and overseeing events on the day of, including problem-solving, welcoming, and directingguests and support staff, directing event set-up, communicating with staff, and organising vendors7. Coordinate and implement the marketing of functions and events held within the KatherineMunicipality by utilising a variety of marketing tools with an aim to maximise opportunities for Councilto promote and enhance community participation and engagement8. Actively develop and implement integrated resources for any/all functions and events for Council inorder to improve and enhance community engagement and participation, understanding andawareness of the role and activities of the Katherine Town Council9. Ensure compliance to any and all legislative, statutory requirements and safety standards whenexecuting plans and preparations10. Assist in the creation of various content types to engage with the community event services on variousplatforms, translating ideas and concepts into proactive campaigns and engaging content thatsupports Council's objectives.11. Undertake general customer service duties up to and including front-desk reception duties such asanswering telephone calls, emails, customer enquiries, and other matters as needed to achieveeffective customer service outcomes12. Work cross-collaboratively with other departments to research, plan, prepare and execute Council'sevents in an effective and efficient manner, provide best practice advice and guidance13. Other responsibilities as shall be reasonably associated with or incidental to the aboveresponsibilities or as shall, in the course of the employment, be agreed between the parties as beingor forming part of the dutiesOrganisational Responsibilities1. Ensure compliance with Workplace Health and Safety requirements. Comply with workplaceprocedures for risk identification, risk assessment and risk control. Participate in activitiesassociated with the management of workplace health and safety. Identify and report health andsafety risks, accidents, incidents, injuries, property damage and mishaps at the workplace.2. Assist in the implementation of the Katherine Town Council's Local Counter Disaster Sub-Plan in theevent of a disaster.3. Ensure incumbent is dedicated to servicing our community and will listen to and proactively respondto their needs.4. Foster sustainable, honest relationships with the community and stakeholders5. Perform and deliver results that align with organisations strategic direction and serve ourcommunity.6. Work in accordance with Council's Vision and Mission statement.7. Provide excellent customer service through incoming telephone calls, email and front counterenquiries.Level of ResponsibilityAuthority & AccountabilityThe exercise of discretion within standard practices and processes and may involve theexercise of high precision occupational skills using various specialised techniques,systems, equipment, methods or processes. Positions provide local decisions, direction, leadership and on-the-job training to supervised employees or groups of employees.Judgement & Problem SolvingSkills to solve problems which require assessment of a range of options having elementsof complexity in reaching decisions and making recommendations. For supervisors, thework processes often requires the quantification of the amount of resources needed tomeet those objectives. Assistance may be readily available from other staff in the workarea in solving problemsSpecialist Knowledge & SkillsSpecialist knowledge in a number of advanced skill areas relating to the more complexelements of post-trades or specialist disciplines either through formal training programsor on-the-job training.Management SkillsMay require skills in co-ordinating a team of employees, to motivate and monitorperformance against work outcomes. Positions may lead large groups of employees atthe 'work face'.Interpersonal SkillsPersuasive communication skills are required to participate in specialised discussions toresolve issues, including explaining policy to the public and/or others and reconcilingdifferent points of viewQualifications & ExperiencePositions require thorough working knowledge and experience of all work procedures forthe application of technical, trades or administrative skills, based upon suitablecertificate or post-certificate level qualifications which may include:(a) post-tradecertificate and/or other post-secondary qualification below diploma or degree;or(b) extensive knowledge and skill gained through on-the-job training in accordancewith the requirements of the work in this levelJob Functions :LocalJob Benefits :6 weeks annual leave p.a3 weeks personal/carers leave p.aWellness Strategy6 including free access to the Katherine Town Pool & 50% Gym membershipA Friendly and inclusive work environmentSelling Point :Opportunity for an Events Coordinator within rural/remote NT Local Government. 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