The Role
The Events and Ceremonies team are responsible for the coordination and delivery of the Memorial's commemorative program, including the annual Anzac Day and Remembrance Day national commemorations, minor ceremonies, corporate events and launches; and official visits.
These positions support the Senior Manager in the oversight of the Events and Ceremonies team; and their coordination and delivery of the Memorial annual commemorative program, events and official visits.
With a high level of initiative and sound judgment, the Managers oversee the day-to-day operations of the team and support them in the delivery of their allocated projects and tasks; in addition to staff training and development.
Assisting in the high-level planning of major projects such as Anzac Day and Remembrance Day, these positions are responsible for records management, procurement, contractor documentation and support in the development of operational documentation, procedures, and policies.
The roles are required to provide detailed technical advice in relation to event and ceremonial projects and assist in strategic planning and effective risk assessment and management.
Highly organised and sound planners, the Managers will work collaboratively to deliver the work program as outlined, while keeping the Senior Manager informed of their status and that of their allocated team.
Please Note:
The Managers will be required to commit to working outside of core business hours, on weekends, public and school holidays as needed, and during the peak periods of March, April, October and November for the preparations and delivery of the Anzac and Remembrance Day national commemorations.There is a requirement for working outdoors and to undertake manual handling.Core Responsibilities
Project coordination and leadership:
Coordinate the delivery of projects, events and VIP visits, ensuring timely and high-quality execution.Establish and manage timeframes, deadlines, and milestones for project delivery.Coordinate assigned official visits to the Memorial by foreign Heads of State, Government and senior international dignitaries.Report to the Senior Manager on project progress.Team management and development:
Assist in the recruitment and management of team members, supervising their daily duties and assigned projects.Provide mentorship, support, and professional development opportunities to team members, building team capability and fostering a collaborative and growth-oriented work environment.Risk and financial management:
Contribute to the development of comprehensive Risk Management Plans for various projects, and ensure relevant mitigations are in place.Manage and report on project budgets, ensuring accuracy and compliance with financial requirements.Contribute to the overall team budget management, reviewing and optimising financial processes for improved efficiency and accuracy.Manage contracts with suppliers, ensuring compliance and the delivery of high-quality services and products.Process improvement and documentation:
Create, implement, and review standardised processes and documentation to enhance operational efficiency and consistency.Prepare and submit applications for Government, Authority and Defence approvals.Stakeholder engagement and liaison:
Establish and maintain productive working relationships with both internal and external stakeholders, contractors and third party agencies.Provide clear and concise guidance relating to ceremonial formats, protocols and technical specifications as required.Represent the Memorial and the Events and Ceremonies team as required. Contact Information: For specific questions relating to this job vacancy, please contact: Lisa Warr, (02) 6243 4259.For questions relating to the online lodgement of your application, please email the Recruitment team via ******.Closing Date:
Applications close at 11:30pm, Thursday, 7 November 2024.
For more details about the position and how to apply, please view the information pack.
The Memorial is committed to workplace diversity and maintains an environment that values the contribution of people from different backgrounds and experiences. The Memorial welcomes applications from Aboriginal and Torres Strait Islander people, veterans, mature age people, people from diverse backgrounds, and people with a disability.
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