At ETS, we pride ourselves on delivering exceptional services to our clients and maintaining high standards of operational efficiency. As we continue to grow, we're looking for a dedicated and skilled Administration Manager with strong financial acumen to join our team. This role will be crucial in supporting both administrative functions and the Operations Manager to ensure smooth business operations and accurate financial reporting.
Position Overview As the Administration Manager, you will be responsible for overseeing a range of administrative tasks and supporting the Operations Manager. You will be a central point of contact for any works and invoicing queries and play a key role in month-end reporting.
Key Responsibilities Handle daily, weekly, monthly, and recurring administrative tasks to ensure efficient operations. Oversee the completion and accuracy of employee timesheets, ensuring timely submission and compliance. Collaborate with Supervisors for effective planning, resourcing, delivery, and reporting of key field activities. Manage and track client, sub-contractor, and supplier invoicing processes, ensuring accuracy and timely payments. Generate daily reports for internal and external stakeholders, providing key operational and financial insights. Support the preparation and input of data for internal and external month-end reporting requirements. Key Skills & Qualifications Proven experience in an administrative or office management role, ideally within a fast-paced environment. Strong financial skills, with experience in managing budgets, invoicing, and month-end reporting. Highly organised with excellent time management and attention to detail. Ability to work under pressure and handle multiple tasks simultaneously. Excellent communication skills and the ability to build strong working relationships with both internal and external stakeholders. Proficient in Microsoft Office Suite (especially Excel) and system savvy. Prior experience in the Utility sector or working with field staff is an advantage but not essential. Experience with Power BI – highly regarded. Why Join Us? Competitive Salary: Based on experience. Dynamic Work Environment: Work closely with a passionate and collaborative team. Career Development: Opportunities for training and growth within the company. Work-Life Balance: Flexible working options available. Monthly RDO option. If you are a proactive and results-driven individual with a strong financial background, and you're looking to contribute to a growing company, we'd love to hear from you!
About Us: ETS Infrastructure Management is a privately-owned Australian company with operations spread across six states, with a workforce of approximately 1,000 people made up of both employees and subcontractors. Since establishment in 1981, ETS has focused on delivering effective, efficient and sustainable solutions across various services including Vegetation Management, Traffic Control, Fleet Management and Electrical Services. ETS customers include the major power companies, Local, State and Federal Government, National Parks and Large Developers.
To apply: If you have these skills and the drive to succeed, we would like to hear from you. Click on the APPLY NOW button and submit your application.
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Facebook - @ETSInfrastructureManagement Instagram - @ETSInfrastructureManagement LinkedIn - @ETSInfrastructureManagement We would like to take this opportunity to thank you in advance for your application and advise that only candidates that meet the position requirements and are Australian Residents will be contacted.
Your application will include the following questions:
Which of the following statements best describes your right to work in Australia? How many years' experience do you have as an administration manager? Do you have experience in administration? Do you have previous invoicing experience? Have you worked in a role where you were responsible for budget management & forecasting? Do you have experience completing ad hoc and month-end reporting? #J-18808-Ljbffr