Job posted: 15/05/2024 Job type: Part time / From 03/06/2024 - 29/01/2025 Organisation: Schools (Government) Salary: Salary not specified Occupation: Education and Training Reference: 1415685 Selection Criteria SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role. SC2 Demonstrated capacity to work and collaborate with others in a team environment. SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills. SC4 Possess the technical knowledge and expertise relevant to the position. SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area. SC6 A commitment to professional learning and growth for both self and others. Role Take phone calls and being the first point of contact from parents · Undertake general administrative duties as required by the team leader · Take phone calls and being the first point of contact for parents. · Undertake general administrative duties as required by the Team Leader, including the organising of appointments and meetings as needed by the sub school team. · Manage the attendance of students who have spare periods. · Oversee communication to parents including Compass and Facebook. · Take minutes of behaviour support group meetings as required. · Complete all paperwork for suspensions and collate student work that is to be completed for the period of the absence. · Collate data as requested by the Team Leader / Coordinator (academic and behavioural) · Ensure Compass events are maintained. · Oversee the completion of relevant Student Handbooks. · Support the Team Leader to organise events such as Parent / teacher interviews · Manage attendance at detentions and any follow up. · Oversee relocation of students exited from class. · Help manage uniform exchange. · Undertake other duties or responsibilities as required by the principal. Responsibilities Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records Maintain and update office records, enrolment data, diary records, and basic written records Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters) Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc. Coordinate the delivery of administrative services within the school In consultation with the principal, determine and manage work priorities within the school office Develop and implement strategies to ensure effective administration procedures Coordinate the implementation of requisitioning, purchasing and issuing procedures Manage client reception and office operations Liaise with school staff in regard to support requirements Coordinate staff timetabling Undertakes VASS and/or VET administration support Supports the first aid facilities and assists in delivering first aid to students Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position. EEO AND OHS Commitment Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school. The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines ). Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via Child Safe Standards Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at: The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at: Traralgon College is a vibrant educational community situated in the picturesque Latrobe Valley, on the lands of the Gunai Kurnai people. Traralgon is nestled between the beaches of East Gippsland, and the Strzelecki and Baw Baw ranges approximately 165km to the South East of Melbourne. The township itself is Gippsland¿s largest city lying at the intersection of many of Gippsland¿s recreations activities and adventures. Characterised by beautiful gardens and spacious parklands it is the region¿s entertainment capital as the home of the Gippsland Performing Arts Centre. It also has state of the art sporting infrastructure such as the Gippsland Regional Aquatic Centre. Traralgon is spoilt for choice when it comes to first rate dining and shopping options. With an enrolment of over 1000 students and 140 staff the college boasts two campuses approximately 4kms apart. Out Year 7-8 Shakespeare Street Campus, hosting 300 of our students and our Year 9-12 Grey Street Campus, hosting over 700 of our students. With a diverse learning community drawn from across Traralgon and the surrounding smaller towns of Latrobe Valley, we are committed to developing confident, successful leaners and citizens. Our values of Respect, Responsibility and Resilience guide the improvement work across the college. At Traralgon College, we pride ourselves on our dedication to working in strong collaborative teams that are directly accountable for the learning outcomes, wellbeing and educational pathways of our students. Led by our passionate, professional Principal and College leadership teams, the school aspires to be the school of choice, offering high quality and engaging teaching programs, expansive curriculum choices and a strong music and performing arts program in a calm, positive and inclusive school climate. Part time / From 03/06/2024 - 29/01/2025 #J-18808-Ljbffr
