Es Attendance And Engagement Officer

Location: Melbourne | Northern Metropolitan
Job type: Full time / From 07/10/2024
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Administration/Secretarial
Reference: 1437537
Location ProfileThe community of Greenvale has long-awaited its own secondary school and is eager for it to be a success story: the secondary school of choice for local families and a school of which all in the community can be proud. The future of education for Greenvale is now here and students will be prepared for, and encouraged to dream, believe, and achieve.
Our school opened in 2022 and is growing steadily, living up to this ambition. In 2025, the College has Year 7 - 10 student cohorts. We will add a year level every year following. In 2025, the College adds the Year 10 cohort and commences our program planning for senior secondary options to ensure all students have excellent opportunities and outcomes after their schooling.
At Greenvale Secondary College, we focus on supporting individual students wherever they are at in their learning and social development, to ensure our students can feel successful and challenged to be their best. We offer extension and enrichment, as well as interventions and dedicated support for students who need it.
We have created a learning environment that is built on high expectations for all, where all students can belong and feel connected to their education and community.
Vision: We stay at the forefront of education to encourage the development of the whole student, providing them with the knowledge, skills and confidence to succeed and become lifelong learners who are generous, active and informed citizens. Mission: We are on a mission to provide the best education we can for our students by partnering with our community and fostering the natural care and passion our staff have to make a difference. Values: Excellence: We relentlessly pursue excellence and achieve our best. Leadership: We support and influence others to achieve more than they thought possible. Respect: We respect others for who they are and value their opinions. Teamwork: We work together to achieve our goals through trust and mutual support. FacilitiesIn 2025, the College opens our brand new facilities which have been under construction throughout 2024.
Administration and Learning Resource Centre buildingVisual Arts BuildingPerforming Arts and Physical Education building including large indoor multi-courtSports ovalLandscaped outdoor play and learning areasCanteenThe College has a current student capacity of approximately 1100 students, however, we will grow into the capacity steadily as we add each Year Level cohort.
Selection CriteriaSC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work and collaborate with others in a team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 A commitment to professional learning and growth for both self and others.
RoleAn education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the coordination of a work area under the direction of the principal or a manager.Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.
ResponsibilitiesAttendance and Engagement Manage Compass modules relating to attendance.Ensure each day that Compass Kiosk is working.Follow up morning attendance and late to school issues.Follow up and generate attendance letters to families.Ensure attendance is being recorded accurately in line with DET policy.Perform functions as per the College Attendance and Lateness Policy.Check school absence register (phone/email) each morning and update student attendance in Compass.Use accurate attendance codes to record absences.Manage attendance updates in Compass and CASES21.Oversee attendance risk register.Oversee documentation of all attempted and implemented intervention strategies aimed at restoring students' attendance.Identify and resolve unmarked rolls - twice daily checks prior to Compass automated notifications to families.Member of the College Engagement Team - attend meetings and provide regular reporting to inform interventions.Duty Student Program Coordination Schedule Duty Students on a rostered basis, communicating to families, students, and teachers.Prepare daily tasks and resources to support students to be productive.Oversee duty students and supervise completion of tasks.Improve and develop the program to increase student engagement and as an opportunity to demonstrate School Values.Accounts Receivable - supporting the Finance Manager Receipt Compass Pay funds daily.Process EFT or cash transactions as required - receipt and allocate.Prepare cash banking as required.Prepare profit & loss reports for events as finalised.Manage the timely receipt of payments from sundry debtors.Adding and removing charges.Excursion management including costing and reporting with Area Level Teachers, loading on charges and reconciliations.Compass Receipting & Administration (including Payment Plans).CSEF - supporting the Finance Manager Submit CSEF applications for endorsement and follow up supporting information as required.Organise CSEF transfers as required.Receipt and allocate CSEF funds as required.Reconcile CSEF payments for events and activities.General This role is located in the Main Reception Office at the Student Reception desk.Point of contact on phones and at Office Reception for all external stakeholders.Provide organisational, secretarial and administrative assistance to the College Administration Office so that an effective service is provided to the staff, community, and students, including answering phones, managing reception desk, issuing late passes, receiving cash and EFT banking, stationery stock maintenance, welcoming and screening all visitors to school, organizing meetings, confirming detentions.Mail distribution as required.Prepare reports, documents, and presentations using Microsoft Office (Word, Excel, PowerPoint), Google Suite (Google Sheets, Documents and Forms), Compass.Provide administrative assistance to the College in relation to the coordination of special events, functions, forums, meetings to ensure effective and timely management, including catering arrangements.Provide advanced computer support to the College administration office, including desktop publishing, formatting of key documents and routine correspondence.Adhere to and cooperate with all OHS policies and procedures of the College.Upload and maintain student enrolment, attendance, and data onto relevant systems including Compass and CASES when required.Manage the College First Aid room and administer/provide basic first aid.Ensure the Staffroom, Staff Resource Room, and front office Reception are neat, tidy and presentable at all times.Liaise with Casual Relief Teachers as required in support of the Daily Organiser.Complete end of year Admin process for CASES21, in support of the Business Manager.Maintain office supplies and complete ordering.Other duties as directed by Business Manager, Head of School, Assistant Principal/s, and Principal.Who May ApplyIndividuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family-friendly, supportive, safe and harassment-free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability.
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via ******.
Child Safe StandardsVictorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools.
Conditions of EmploymentAll staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.A probationary period may apply during the first year of employment and induction and support programs provided.Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at Department's HR Website.
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