Es 1-3 - Daily Org / Communications Officer / Executive Assistant

ES 1-3 - Daily Org / Communications Officer / Executive AssistantJob posted: 02/12/2024
Location: Melbourne | Southern Metropolitan
Job type: Full time / From 28/01/2025 - 19/12/2025
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Administration/Secretarial
Reference: 1456010
Location ProfileMelton South Primary School (MSPS) was established in 1923 and is situated in the Shire of Melton approximately 35km west of Melbourne. The school caters for a well-established residential neighbourhood. The original rural school is now the administration area of the present school. Development of new housing estates has resulted in significant enrolment increases.
In 2024 there are 949 students enrolled with 1 Principal, 3 Assistant Principals, 2 Teaching and Learning Coaches, 65 Generalist Teachers, 1 Literacy Intervention teacher, Tutors, 33 Educational Support staff, 1 Student Counsellor, 1 Social worker and 2 Speech Pathologists. There are 43 classes, all of which were single year level classes.
AT MSPS we administer, collate and analyse student data to inform teaching and learning as well as Intervention programs. We use High Impact Teaching Strategies including setting goals, structured lessons, explicit teaching, collaborative learning, multiple exposures with an ongoing focus on differentiated teaching supported by an external consultant. We constantly strive to adopt best practice by keeping informed of new initiatives based on educational theory and research.
The school offers a range of well-resourced specialist subjects including French, STEAM (Science, Technology, Engineering, Art & Mathematics), Visual Arts, ICT (Information Communication Technology) and Physical Education. ICT is utilised to enhance teaching and learning programs with a school funded netbook program for Prep to Year 6.
The school prides itself on its inclusive approach catering for ethnic diversity. We are strongly committed to creating and supporting a school wide culture and environment that recognises and enhances student well-being. MSPS has a focus on regular and consistent school attendance.
Embedded in the school culture at MSPS is that everyone has the right to be safe, respected and to learn. We have an embedded School Wide Positive Behaviour program and are a lead school in the Respectful Relationships program. Our vision is to create a safe and respectful environment that fosters a growth mindset in all stakeholders to achieve excellence. Our mission is to be a progressive community who leads the way. Together we create motivated, respectful learners who achieve excellence.
Selection CriteriaDemonstrated ability and experience in developing, implementing, monitoring and reviewing procedures that ensure efficiencies within the role.Demonstrated capacity to perform the role of daily organisation, communications and executive administrative assistant.Demonstrated highly developed problem solving and time-management skills including the ability to meet and exceed deadlines and display initiative and creativity.Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communications skills.Possess the technical knowledge and expertise relevant to the position.Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area, and be able to maintain strict confidentiality at all times.RoleDue to the nature of the Daily Organiser role, the hours of this position are 6.30am to 2.36pm Monday - Friday.
School holiday attendance normally not required. Any additional required work will be negotiated with the Principal under a leave purchase arrangement.
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Responsibilities Daily Organiser Cover classes on a day-to-day basis. This includes but is not limited to:
Monitor the staff absence phone and emails regarding daily org.Arrange alternative arrangements for classes that are unable to be covered by CRTs.Meet, greet and induct relief staff upon arrival each day.Ensure all casual staff have required qualifications and licences.Liaise with IT staff on a needs basis to ensure relief staff have the I.T support needed.Liaise with HR Manager/Finance staff for staff absence records and relief staff invoices.Liaise with teachers who organise alternative timetabled programs eg; excursions, incursions, camps etc.Create custom classes on Compass when needed for events and camps.Maintain accurate records of staff absence, replacement classes and CRTs for audit and payment purposes.Engage Casual Relief Teachers through approved agencies or the local casual staffing pool (including induction and monitoring their performance).Develop and maintain resources to support CRTs in their role (CRT handbook; ICT resources etc).Work with the Business Manager to maintain CRT records and employment documentation.Utilise Compass/email to communicate with staff regarding daily organisation.Provide support to school events which require alterations to normal daily operations.Be present in the general office daily between 8.00am and 9.30am to meet with CRTs and manage schedule, equipment and key distribution prior to the start of the school day.Ensure all relief staff have the required accreditation.Other duties that may be required by the principal staff and the Business Manager.Communications Inform the community of events and activities through social media, newsletters and Compass.Distribute Compass permission notes to classes as required.Assist with event/excursion planning and resource collection as required.Executive Assistant Support the principal, assistant principals and the business manager with administrative support as required.As an education support staff member, the range of duties may be expanded in the future in accordance with the ES Level 1, Range 3 general duties.Who May ApplyIndividuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment-free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability.
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via ******
Child Safe StandardsVictorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar.
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools.

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