Job posted: 11/12/2024Job type: Full time / From 28/01/2025 - 19/12/2025Organisation: Schools (Government)Salary: Salary not specifiedOccupation: Administration/SecretarialReference: 1458391Location ProfileSurf Coast Secondary College cultivates a thriving community of learners who embrace challenge, uphold values of respect, and strive for academic excellence.Academic excellence is our aspiration. We are committed to providing a world-class education that empowers our students with the knowledge, skills, and values they need to succeed in a rapidly evolving world. Our dedicated educators inspire curiosity, critical thinking, and a passion for learning, driving our students to achieve their highest potential.Respect is the cornerstone of our school's culture. We foster an environment where every member of our school community is treated with dignity and kindness. Through respect, we aim to nurture a sense of belonging and acceptance among our students, staff, and families.Challenge is an essential element in our pursuit of academic excellence. We believe that it is through embracing challenges that personal growth is ignited. These challenges provide opportunities for our students to discover their true potential and develop the resilience and determination needed to excel in an ever-changing world.Selection CriteriaSC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.SC2 Demonstrated capacity to work and collaborate with others in a team environment.SC3 Demonstrated capacity to communicate effectively in a team environment, including high-level oral and written communication skills.SC4 Possess the technical knowledge and expertise relevant to the position.SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.SC6 A commitment to professional learning and growth for both self and others.RoleAn education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.Certification and/or qualifications of up to three years can be required at this level.ResponsibilitiesStudent AdministrationSchedule tours of the College for prospective students and families for Assistant PrincipalsProcess student enrolments using the CASES21 Administration systemProcess student exits using the CASES21 Administration systemMaintain a strong knowledge of and experience in using the CASES21 Administration systemsAdhere to DET student enrolment and exit guidelines and regulationsLiaise with primary schools during Year 7 transition timesCommunicate enrolment information to new familiesArrange new enrolment meetings for new studentsAdhere to DET transition timelinesMaintain additional databases as directed (for example: sports permissions)Using Compass, ensure all new families are provided with their login details in a timely mannerCSEF applicationsAssist with orientation days and information evening for year 7sBus CoordinationMonitor student numbers on all bus services that depart and begin at SCSC and implement changes where necessaryAccept and process applications for the Anglesea/Bellbrae bus lines for students from SCSC, Torquay P-6 College and St Therese Catholic Primary SchoolAccept and pass on applications for Winchelsea/Moriac and Aireys/Lorne areas to the Bus Coordinator at Matthew Flinders Girls Secondary CollegeProcess all Conveyance applications submitted to the College prior to the deadlineAssess eligibility for new services or route extensionsEnter student late arrivals and early departures into CompassFollow up with parents/carers any student with unexplained absences or late arrivalsFollow up with parents/carers and students with chronic absencesCreate and distribute attendance letters to parents/guardiansUsing Compass, audit the marking of rolls each day and follow up accordinglyIdentify any attendance patterns of concern and liaise with relevant school leadersGeneral AdministrationGeneral administrative duties including answering phones, greeting visitors, responding to emails etc.Assist in the Sick Bay when requiredProcess and issue receipts to students and parents/guardians using CASES21 Finance (if required)Other DutiesUndertake other duties relevant to the field of responsibility as requested by the Business Manager or PrincipalComply with the College's policies and proceduresMaintain a healthy and safe working environmentThis position description describes in general terms the normal duties which the Administration team member is expected to undertake. However, the duties described may vary or be amended from time to time without changing the level of responsibility associated with the position.Who May ApplyIndividuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.Child Safe StandardsVictorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards.#J-18808-Ljbffr