Es 1-2 Student Administration/ Attendance

Job Description
Location: Geelong | Surf Coast
Job type: Full time / From 28/01/2025 - 19/12/2025
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Administration/Secretarial
Reference: 1452313
Selection Criteria
SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work and collaborate with others in a team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 A commitment to professional learning and growth for both self and others.
Role
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:

Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time.
Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available.
Responsibilities
Student Administration

Schedule tours of the College for prospective students and families for Assistant Principals.
Process student enrolments using the CASES21 Administration system.
Process student exits using the CASES21 Administration system.
Maintain a strong knowledge of and experience in using the CASES21 Administration systems.
Adhere to DET student enrolment and exit guidelines and regulations.
Liaise with primary schools during Year 7 transition times.
Communicate enrolment information to new families.
Arrange new enrolment meetings for new students.
Adhere to DET transition timelines.
Maintain additional databases as directed (for example: sports permissions).
Using Compass, ensure all new families are provided with their login details in a timely manner.
CSEF applications.
Assist with orientation days and information evening for year 7s.

Bus Coordination

Monitor student numbers on all bus services that depart and begin at SCSC and implement changes where necessary.
Accept and process applications for the Anglesea/Bellbrae bus lines for students from SCSC, Torquay P-6 College and St Therese Catholic Primary School.
Accept and pass on applications for Winchelsea/Moriac and Aireys/Lorne areas to the Bus Coordinator at Matthew Flinders Girls Secondary College.
Process all Conveyance applications submitted to the College prior to the deadline.
Assess eligibility for new services or route extensions.

Student Attendance

Enter student late arrivals and early departures into Compass.
Follow up with parents/carers any student with unexplained absences or late arrivals.
Follow up with parents/carers and students with chronic absences.
Create and distribute attendance letters to parents/guardians.
Using Compass, audit the marking of rolls each day and follow up accordingly.
Identify any attendance patterns of concern and liaise with relevant school leaders.

General Administration

General administrative duties including answering phones, greeting visitors, responding to emails, etc.
Assist in the Sick Bay when required.
Process and issue receipts to students and parents/guardians using CASES21 Finance (if required).

Other Duties

Undertake other duties relevant to the field of responsibility as requested by the Business Manager or Principal.
Comply with the College's policies and procedures.
Maintain a healthy and safe working environment.

This position description describes in general terms the normal duties which the Administration team member is expected to undertake. However, the duties described may vary or be amended from time to time without changing the level of responsibility associated with the position.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment.
Conditions of Employment

All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.

Location Profile
Surf Coast Secondary College cultivates a thriving community of learners who embrace challenge, uphold values of respect, and strive for academic excellence.
Academic excellence is our aspiration. We are committed to providing a world-class education that empowers our students with the knowledge, skills, and values they need to succeed in a rapidly evolving world.
Respect is the cornerstone of our school's culture. We foster an environment where every member of our school community is treated with dignity and kindness.
Challenge is an essential element in our pursuit of academic excellence. We believe that it is through embracing challenges that personal growth is ignited.

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